ADP Workforce Now (US) Payroll Integration

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can send your worked hours directly to ADP Workforce Now (WFN).

SKIP AHEAD TO:
Enabling the Integration
Enabling the Integration for Multiple ADP Company Codes
Mapping Employees
Mapping Roles
Preparing your Payroll Data
Including Paid Time Off (PTO)
Including Tips
⚠️ This feature may require an upgrade from your current plan.
⚠️ The ADP Workforce Now integration requires technical assistance from 7shifts if integrating multiple ADP Company Codes under the same ADP account.

For more information please contact support at support@7shifts.com.
🇨🇦 This feature is not currently available with ADP Canada.

 


ADP Workforce Now Integration

⚠️ If integrating multiple ADP Company Codes under the same ADP account, skip ahead to: Enabling the Integration for Multiple ADP Company Codes
To enable the integration, you'll need to do the following:

1. Hover over to the more menu ' ☰ ' > Integrations, then click on 'Add Integration.'

2. Search and select 'ADP Workforce Now' Integration then click 'Next.'

3. In order to connect the integration, you will need to provide your 7shifts Partner ID to ADP.

Click the 'Copy' button to copy this ID, then click on 'Login to ADP Marketplace.'

4. You will be taken to the ADP website where you will need to sign in with your existing login and password.

5. Next, click 'Buy Now' beside the ADP WFN Connector App.

⚠️ ADP charges a $15 monthly fee/per location to be able to connect those Locations in 7shifts to your ADP account.

6. Under the 'Total Locations' field, ensure you enter the total number of Locations in 7shifts that you wish to activate the ADP WFN integration for. Then, click 'Continue.'

⚠️ The maximum number of locations you will be able to connect is the number of locations entered here.

7. Next, paste the Partner ID here that you copied earlier from your 7shifts account and click 'Continue.' 

8. Then, follow the ADP prompts, such as providing billing information, to confirm your order.

9. Once completed, click on 'Go To Myapps.'

10. You will now see the 7shifts Connector application in your ADP WFN account if your order was successful.

❗️Click on the application icon shown below to link the connector to your 7shifts account. You'll also be redirected and prompted to log back into your 7shifts account immediately after clicking on this icon.

11. While in your 7shifts account, go to the more menu ' ☰ ' > Integrations > My integrations > ADP Workforce Now > Settings.

12. In the dropdown, select the 7shifts Locations you want to connect and click on 'Save.'

⚠️ You will only be able to add as many Locations as you have purchased in ADP.

Once connected, you will now need to Map your Roles & Employees so that your labor data can sync properly between 7shifts and ADP.


Enabling the Integration for Multiple ADP Company Codes

⚠️ The integration will need to be set up in separate 7shift accounts, one for each ADP Company Code.

For more information please contact support at support@7shifts.com.

1. Hover over to the more menu ' ☰ ' > Integrations, then click on 'Add Integration.'

2. Search and select 'ADP Workforce Now' Integration then click 'Next.'

3. In order to connect the integration, you will need to provide your 7shifts Partner ID to ADP.

Click the 'Copy' button to copy this ID, then click on 'Login to ADP Marketplace.'

4. You will be taken to the ADP website where you will need to sign in with your existing login and password.

5. Next, click 'Buy Now' beside the ADP WFN Connector App.

⚠️ ADP charges a $15 monthly fee/per location to be able to connect those Locations in 7shifts to your ADP account.

6. Under the 'Total Locations' field, ensure you enter the total number of Locations in your 7shifts account that you wish to activate with the ADP WFN integration. Then, click 'Continue.'

⚠️ The maximum number of locations you will be able to connect in 7shifts is the number of locations entered here. Be sure to include all of the locations that you want to connect in this total, even if they may be in separate 7shifts accounts.

7. Next, paste the Partner ID here that you copied earlier from your 7shifts account and click 'Continue.' 

8. Then, follow the ADP prompts, such as providing billing information, to confirm your order.

9. Once completed, click on 'Go To Myapps.'

10. You will now see the 7shifts Connector application in your ADP WFN account if your order was successful.

❗️Click on the application icon shown below to link the connector to your 7shifts account. You'll also be redirected and prompted to log back into your 7shifts account immediately after clicking on this icon.

11. While in your 7shifts account, go to the more menu ' ☰ ' > Integrations > My Integrations > ADP Workforce Now > Settings.

12. Click the link to contact 7shifts support and receive assistance in completing the setup for your Multiple ADP Company Codes. 

13. Once the 7shifts accounts for each company code have been configured, you will need to set up your integration settings within each 7shifts account individually.

You can toggle between your multiple 7shifts accounts by clicking the dropdown found in the top left corner.

14. Head to the more menu ' ☰ ' Integrations > ADP Workforce Now > Settings.

15. In the dropdown, select the ADP Company Code and the applicable Locations within it that you want to connect. Then, click on 'Save.'

⚠️ You will only be able to add as many Locations as you have purchased in ADP.

16. Once the Locations under this ADP Company Code have been connected, choose whether to 'Split Hours by Role' In the 'Payroll Mapping' tab.

With your integration finally activated across your Locations, you will now need to Map your Roles & Employees so that your labor data can sync properly between 7shifts and ADP.


Mapping Employees

⚠️ This is required in order to match your Employees in 7shifts to their counterparts in ADP and process payroll. This will also help ensure that your labor data syncs properly between 7shifts and ADP.
⚠️ Remember that each time you add a new employee to 7shifts or payroll provider, you'll want to ensure that they are properly mapped.

1. After your integration is connected, your Integration Mapping page can be found under the more menu ' ☰ ' > Integrations > Mapping.

2. Under the 'Employees' tab is where you'll see the users that you have set up within 7shifts vs. the users that exist within ADP.

7shifts will automatically map any Employees that already exist between 7shifts and ADP WFN, if they are both spelled the same way with identical capitalization and spacing. You'll find those under the 'Mapped' heading.

Any Employees that cannot be automatically matched will be under the 'Unmapped' or 'Ignored' tab. 

Match any Employees from ADP to their counterpart user profile in 7shifts.

  • Match: Simply find the corresponding employee in the list.
  • Ignore: You'll want to Ignore if the employee will never need to clock in/out (i.e. Salaried employees)
Click here to learn more about mapping Employees.

Mapping Roles

⚠️ This is required in order to process payroll and ensure that your labor data syncs properly between 7shifts and ADP.
⚠️ As terminology can vary between systems, remember that your Roles in 7shifts are the same as the department codes you have set up in ADP WFN.

1. After your integration is connected, your Integration Mapping page can be found under the more menu ' ☰ ' > Integrations > Mapping.

2. Under the 'Roles' tab is where you'll see the Roles that you have set up within 7shifts vs. the department codes that exist within ADP.

7shifts will automatically map any Roles/department codes that already exist between 7shifts and ADP, if they are both spelled the same way, with identical capitalization and spacing. You'll find those under the 'Mapped' heading.

Any Roles that cannot be automatically matched will be under the 'Unmapped' or 'Ignored' tab.

3. Match any department codes from ADP that are used for punching in, to their 7shifts Role. If the Role is not used, move it to the 'Ignored' section. If you choose to set as 'Ignored,' data will not sync between the integration and 7shifts.

⚠️ It is highly recommended that you map/match only one 7shifts Role to a single department code in ADP (one-to-one pairs).

Example: The Role 'Bartender' in 7shifts could match with the department code 'Bar Keeper' in ADP. 
❗️At this time, we do not support the ability to map more than one ADP department code with the same Role in 7shifts. In this case, it is best to add additional Roles within 7shifts so that the pairs made while mapping are still a one-to-one ratio.

Example: The Role 'Bartender' in 7shifts could match with the department code 'Bar Keeper' but not also the department code 'Bar Assistant' in ADP.

A new Role for 'Bar Assistant' would need to be created with 7shifts in order to match the one in ADP.
Click here to learn more about mapping Roles.

Preparing your Payroll Data

Before you can send your payroll data to ADP Workforce Now, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the 'Time Clocking' icon at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Edit' punches, or choose to 'Approve All.'

3. Once you've approved all punches, you're ready to close the Timesheet and Export your Timesheets to ADP Workforce Now

To close the Timesheet, select 'Close Timesheet' in the top right corner. 

4. After the Timesheet is closed, you can send it to ADP Workforce Now by clicking 'Export' and 'ADP Workforce Now.'

5. Confirm by clicking 'Export.'

❗️If you see the following error message, you have not completed your mapping. Please see the mapping instructions here.


Including Paid Time Off (PTO)

To include Employees' Paid Time Off and Paid Sick Time hours within the report, you will need to enable these features under your Company Settings.

Click here to learn about enabling Paid Time Off (PTO).
 


Including Tips

Accounts using a supported POS integration will be able to send their tip data to 7shifts. From there, this information can be included with your time clocking data when processing payroll.

⚠️ To get started with syncing your tip data, you will need to configure certain settings in your ADP WFN account and complete the following:
1. Login to your ADP WFN account and go to Setup > Tools > Validation Tables.

2. On the Validation Tables page head to Payroll > Paydata.

3. Find and click on the 'Hours & Earnings Codes' and 'Memo' options.

4. Under 'Hours & Earnings Codes' complete the following:

  • Click on 'Add'.
  • In the Type dropdown, select the appropriate Hour/Earnings code.
  • Enter 'T' in the Code field (no accumulators or mapped pay codes are required).
  • Ensure the 'Active' setting is toggled on.
  • Ensure the 'Use default pay statement labels' setting is toggled on.
  • The Short Name field can be anything, such as 'Tips.'
  • Click on 'Done' when you're finished. 

5. Under 'Memo' complete the following:

  • Click on 'Add.'
  • Enter '5' in the Code field.
  • The Description field can be anything, such as 'Tips.'
  • Ensure the 'Active' setting is toggled on.
  • Click on 'Done' when you're finished. 
⚠️ For any further assistance with these steps, please reach out to your ADP rep.

After you've completed these steps in your ADP WFN account, you're ready to enable syncing your Tip data within 7shifts.

Click here to learn how to sync your tip data to payroll.

Please review carefully to see if your POS or tip source is compatible with your payroll provider.
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