Managing Inactive Employees

As employees come and go, managing their profiles is crucial for maintaining accurate records and historical data. In 7shifts, inactive employee profiles are preserved for reporting purposes and can be reactivated if needed. 

This article covers how to review and access reporting for inactive employee profiles, and explains how integration settings like Employee sync can impact employee status. 

Accessing Inactive Employee Profiles

To review the list of inactive employees:

1. Log in to the web app as an Admin or Manager/Assistant Manager with permissions.
2. In the left navigation bar, head to Team.
3. Click on the Inactive tab:
   
4. View employee termination dates, who deactivated the user, the reason for deactivation, and any additional comments left during the deactivation process.
5. Search for a specific user or filter the Inactive Employee list by the deactivation reason and rehire status. You can also sort the list of inactive Employees by name or deactivation date.
   
6. Click on an employee name to expand their Employee profile. To make edits to the profile, Managers and Assistant Managers require permission Can edit employees.

View Historical Data for Inactive Employees

Inactive employees still appear in reports, ensuring that all historical data is preserved for record-keeping and compliance. 

To view a report of their worked hours, you can head to Reports > Employee Timesheet Report > checkmark Include Inactive:

To export a full list of inactive employees, please start a chat with our Support team.