Lightspeed POS (K-Series)

Accurate sales and labor tracking is at your fingertips with the Lightspeed K POS integration!

Add the Integration

1. In the left navigation bar, go to Apps & Integrations.

2. Search for Lightspeed K POS and click Next.
   
   
3. Review and accept the required permissions for the integration.
   
4. Click Login to Lightspeed K:
   
   
5. Log in to your Lightspeed Account:
   
   
6. Once logged in, you'll be redirected back to 7shifts. Here, fill out the Location Details and click Connect:
   
   
7. Success! You've now successfully connected to Lightspeed K!
   You can manage your integration settings by navigating to Apps & Integrations > My Integrations > Lightspeed K POS > Settings.
   
   
   Note: Real-time sales & forecasting will be automatically enabled with the connection of the integration. 

Map Roles

You'll want to review and map your specific Roles between Lightspeed and 7shifts to easily assign Roles when adding new employees from Lightspeed. This is how you will be able to match your Roles in 7shifts to their counterparts in your POS.

To map your Roles:

1. In the left navigation bar, go to Apps & Integrations.
   

2. Select Mapping > Roles.

3. 7shifts will automatically map any Roles that already exist between your POS/payroll and 7shifts, if they are both spelled the same way, with identical spacing. You'll find those under the Mapped heading.

4. If 7shifts was not able to auto map the specific Roles, you'll need to either create the Role within 7shifts or Lightspeed or map it to another existing Role.

   Click here to learn more about mapping Roles.

Map Employees

To enable the Actual Labor feature, you'll need to map your employees between Lightspeed and 7shifts. This ensures that employees in 7shifts are correctly matched with their counterparts in your POS, and that punches and labor data sync accurately from Lightspeed into 7shifts.

 

1. In the left navigation bar, go to Apps & Integrations.
   

2. Select Mapping > Employees.

   7shifts will automatically map any Employees who have identical spelling in both Lightspeed and 7shifts. These will appear under the Mapped heading.
   
   

3. For unmapped Employees, you can:
   
   • Match: Select the corresponding employee from the list.
   • Ignore: Choose this for employees who don’t need to clock in/out (e.g., salaried employees).
   • Create: Add the employee to 7shifts, allowing scheduling for them.
4. If a match is incorrect, you can unmatch the employee, placing them back under Unmapped for reassignment.
   
   

   Click here to learn more about mapping Employees.

Actual Sales & Forecasting

Once the integration is activated, real-time sales data will be enabled by default. 7shifts will use this actual sales data to generate projected sales, which helps you create schedules based on these projections.

After activation, sales projections may take approximately 1-2 weeks to appear. They will cover up to four weeks into the future and become more accurate as more data accumulates.

You can learn more about sale projections here.

7shifts will sync sales data into the Dashboard, Manager Log Book, Actuals Report, and the Labor Budget Tool.

Actual Labor

The Actual Labor feature will enable the sync of time clocking data or employee punches from Lightspeed into 7shifts. Labor data will be displayed throughout 7shifts to compare Sales vs. Labor. Individual punches will also be displayed in the 7shifts Time Clocking page if enabled.

Sync POS Time Clocking Data

If you have a POS integration that includes labor, you have the option to view your employee's time clocking entries from the POS within 7shifts. In addition, you are able to export this time clocking data to any of our payroll integrations.

Edit POS Time Punches in 7shifts

By default, when the Actual Labor and Time Clocking features are enabled in 7shifts, any edits made to time clock entries in the POS will sync with 7shifts. The sync frequency depends on your specific POS integration. If you'd prefer to make time punch edits directly in 7shifts, you can enable the "Edit POS Time Punches" feature.

Employee Sync

7shifts can automatically create new employees when you add them to your POS, streamlining your onboarding process and eliminating the need to enter employee information twice. Employee Sync ensures your employee records are consistent across both systems, keeping your employee data up to date in 7shifts.

Tip Calculation

Automate tip calculations and payments with custom rules, eliminating errors and reducing your administrative workload. Payments can be processed through payroll, Tip Payouts, or directly on shifts.