Run 7shifts Payroll
Take the guesswork out of payday. With 7shifts Payroll, you can consolidate team management and payroll into one system. No more juggling data between platforms or risking errors from manual entry. Whether you’re running your regular payroll cycle or correcting a previous one, 7shifts Payroll makes the process fast, accurate, and easy.
This article outlines how to run payroll for your regular processing period.
⚠️ Prerequisites:
- 7shifts Payroll Eligibility Requirements
Only Admins can set up and run payroll.
Payroll is only accessible via the 7shifts web app (not mobile).
Need to make quick edits to worked hours?
Update the corresponding timesheet under Time Clocking, then return to the Payroll Dashboard. Your in-progress payroll will appear under Drafts > Run Payroll. Click "Sync timesheets & tips" to refresh with the updated info.
If you’ve already made manual edits to the payroll draft, clicking “Sync timesheets & tips” will override those changes and revert the draft back to match the updated timesheets.
Running Regular Payroll
Payroll in 7shifts is directly powered by your scheduling and time clocking data—ensuring accuracy with minimal effort. You can run payroll for your regular pay cycle, or run an off-cycle payroll if needed.
Tip! Running payroll for the first time? Check out the Payroll Processing Checklist to get started smoothly.
⚠️ By default, all employers have a 3-day payroll processing window. This means employees will be paid 3 business days after you submit payroll. Learn more about processing timelines.
Steps: How to Run a Regular Payroll Cycle
- Log in to the web app as an Admin.
Go to Payroll from the left navigation menu.
- The Payroll Dashboard will display your current pay cycle information including:
- Pay Period Start and End Dates
- Submission Deadline
- Pay Day
- Select Run Payroll.
Review Hours & Earnings
You'll see payroll data automatically populated based on your time clocking records. This includes:
- Employee Name
Payment Method
Location / Department / Role
Regular, Overtime, and Double Overtime Hours
Holiday Hours
Labor Exceptions
Gross Pay
Tips (paycheck tips and cash tips)*
Bonuses, Reimbursements, and Additional Earnings*
Tip! Including a Bonus in a regular payroll run combines it with regular wages for tax calculations. This may result in a higher tax rate for that pay period. If you want a bonus taxed at the flat supplemental rate, pay it using an Off-cycle Payroll instead.
*These fields are editable so you can manually adjust amounts as needed.
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Click Review Time Off, and make any necessary edits:
⚠️ Once Paid Time Off (PTO) Policies are enabled and assigned to Employees, these fields cannot be edited directly. To make modifications, a time off request must be initiated, which will automatically update the PTO balances.
For each employee, this will include:
- Employee Name
- Role and wage
- Total Paid Time Off*
- Total Paid Sick Time*
- Total Time Off
*These are editable fields with which you can enter the number of hours the employee has taken off.
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Click Preview Payroll.
- Check out the final preview of Pay Breakdown, Taxes, Benefits, and Post-tax Deductions from the tabs:
- When everything is correct, click Submit Payroll:
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Click Submit Payroll one more time to confirm your submission:
- Congrats! You've successfully submitted this payroll!
Browse our Help Center for self-guided resources on payroll reports, tip management, and more.
Didn't find the answers you were looking for? Log in to your account to start a chat with our Support team, or give us a call at 1-888-979-5877.