7shifts Payroll: Run an Off-Cycle Payroll

There may be times when you need to pay employees outside of your regular payroll schedule—this is called an off-cycle payroll. Whether it’s to fix missed hours, pay out a bonus, or handle an employee termination, 7shifts Payroll makes it easy to process these one-off payments.

When to Run an Off-Cycle Payroll

You might need to run an off-cycle payroll if:

• An employee was missed on your regular payroll
• You need to pay out tips or bonuses that weren’t ready on time
• You’re processing final pay for a terminated employee
• You need to make corrections to wages already paid
• You want to issue an unscheduled reimbursement

How to Run an Off-Cycle Payroll

1. Log in to the 7shifts web app as an Admin.
2. From the left-hand navigation, go to Payroll > Run Off-Cycle Payroll.
   
3. In the pop-up window, choose one of the two entry methods:
   • Sync Timesheets and Tips
     Choose from one of your last 20 pay periods to automatically pull in timesheet data for selected employees. Only the selected employees’ data will sync.
   • Manual Entry
     Choose any date range and manually enter earnings and hours. Great for bonuses, corrections, or terminations.

     ⚠️ Once selected, the entry method cannot be changed. You’ll need to delete and recreate the payroll to switch methods.

4. Configure payroll details:
   • Select the pay period start and end date
   • Decide whether to:
     • Tax all earnings as supplemental (flat rate tax for bonuses, overtime, etc.)
     • Apply benefits (health, retirement, etc.)
     • Apply post-tax deductions
5. Select Payment Option & Pay Date
   • Choose how you want to pay your employees:
     • Standard Processing (2 or 3-day)
       Follows your regular payroll processing timeline, based on your account's approved processing time.
     • Next Day Rush
       Only available to accounts approved for 2-day processing. This option ensures employees are paid the next business day.
     • Paper Checks
       You can choose to issue paper checks for immediate pay out. 
       Learn more about processing Payroll with Paper Checks here.
       ⚠️ Note: To ensure same-day payment via paper check, you must submit the payroll before 5 PM PST. Otherwise, payment will default to the next business day.
   • Set the payment date
6. Review and Run Payroll
   • On the Review Hours and Earnings page, add employees and verify their data:
     • Hours (regular, overtime, double overtime, holiday)
     • Tips (paid and unpaid)
     • Bonuses
     • Reimbursements
     • Gross pay
   • Make any necessary edits directly in the fields
   • Review and adjust Time Off as needed
7. Preview Payroll
   • Check the full breakdown of pay, taxes, benefits, and deductions
   • If everything looks good, click Submit Payroll
   • Confirm your submission one more time