Employee Wages and Payment: Pay Details, History, and Salary Allocation
The Wages and payment tab on an employee's profile gives admins and managers a complete view of an employee's current pay details, salary allocation across locations (where applicable), and a full history of all pay changes.
Things to know
Important: Managers require the "Can edit employees" and "Can view wages" permissions to view and edit wage details. Learn more about Manager Access to Wage Data here.
- Salary allocation is only available for salaried employees assigned to more than one location.
- The total salary allocation across all locations must equal exactly 100% before changes can be saved.
- Salary allocation is percentage-based, specific dollar amounts cannot be entered.
- Historical records in Pay history cannot be retroactively modified or backdated.
- All changes to pay are logged in the Pay history for audit purposes.
Accessing the Wages and Payment tab
- Go to Team > Employees.
- Select the relevant employee profile.
- Click on the Wages and payment tab.
Pay details
The Pay details section displays the employee's current wage or salary. Admins and managers with the required permissions can update pay at any time using the Change pay button.
What appears in this section depends on the employee's wage type:
Hourly employees
For hourly employees, Pay details displays a Wage type dropdown and a role-by-role table showing each assigned role, location, hourly wage, and effective date. Use the All locations and All roles filters to narrow the view. Wages can be updated directly in the table for each role.
Salaried employees
For salaried employees assigned to multiple locations, this section also displays a Salary allocation table showing how their salary is distributed across each assigned location by percentage, along with the resulting Gross weekly pay per location.
The Daily allocation field shows which days of the week the employee's salary is distributed across.
To update salary allocation, see Allocating salaried employee wages across multiple restaurant locations.
Pay history
The Pay history section is a complete log of all wage and salary changes made to the employee's profile since the 7shifts account was created. This log helps teams track updates and quickly understand who made pay-related changes and when.
Each entry in the pay history log includes:
| Field | Description |
|---|---|
| Effective Date | When the new wage takes effect |
| Wage Type | Hourly, Weekly Salary, or Annual Salary |
| Changed by | The Admin or Manager who made the update, or confirmation that the change synced from an integrated POS |
| Date Modified | A timestamp of when the change was saved in 7shifts |
| Pay rate | The updated pay amount |
For salaried employees with multi-location allocation, hover over the Pay rate column in any pay history row to see a breakdown of the salary allocation percentages and daily allocation days that were active for that record.
Future-dated salary changes appear with an Upcoming status, making it easy to review scheduled changes before they take effect.
If a location is later removed or deactivated, the historical pay record is preserved. The location will appear with a deactivated indicator, but the original allocation history remains unchanged.
Understanding Pay History when Wage-Based Roles is disabled
If your business previously used Wage-based Roles and then turned it off, you may notice the following in Pay history:
- Specific wages per role may still be visible, but they are not applied to scheduling or payroll while WBR is disabled.
- The Hourly Wage field may show $0.00 after WBR is disabled, even if role wages are listed in Pay history.
To resolve this:
- Re-enable Wage-Based Roles and confirm each role has the correct wage if you want to use role-based pay rates; or
- Keep Wage-based Roles off and assign a non-zero base wage to each employee.
Payment
The Payment section displays the employee's banking details for direct deposit collected through Employee Onboarding or 7shifts Payroll. Click Show banking details to view or update the information on file.
Pay stubs
The Pay stubs section displays pay stubs for the employee once they become available through 7shifts Payroll.