Wage-based Roles in 7shifts
In 7shifts, you can manage employee compensation using two primary methods: a Single Wage Rate or Wage-based Roles for different pay rates per job.
- Single Wage Rate (Default): Every employee is set up with one consistent hourly wage that applies to all shifts regardless of the role.
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Wage-Based Roles: If your business requires different pay rates for different jobs (e.g., a "Manager" vs. a "Server"), you can enable Wage-based Roles. When Wage-based roles is enabled:
- You set a specific pay rate for each Role within the employee's profile.
- The wage applied to a shift will be based on the Role recorded on the Schedule.
Things to know
Important: You must enable Wage-based Roles before making wage adjustments. If you update a wage before this feature is enabled, the new rate will not reflect in reports.
Note: Wage-based Roles settings do not impact salaried employees.
- Access to Wage-based Roles may require a plan upgrade.
- Only Admin users can enable or disable the Wage-based Roles setting.
- Wage-based Roles are required to use Wage Sync with select POS integrations.
Wage behavior and system calculations
The status of the Wage-based Roles setting in Company Settings determines how 7shifts calculates shift costs. If this setting is disabled, 7shifts ignores all role-specific wages.
- When Wage-based Roles is enabled, 7shifts uses the wage set for the specific Role recorded on the shift.
- You must ensure every Role an employee works has a wage assigned when the feature is enabled.
- When Wage-based Roles is disabled, 7shifts uses the main Hourly Wage field at the top of the Wages and payment tab.
- You must ensure the main Hourly Wage field is not set to $0.00 when Wage-based Roles is disabled.
Caution: If Wage-based Roles is disabled and the main Hourly Wage is $0.00, shifts will calculate pay at $0.00 even if individual role wages are listed in the history.
Learn more about Pay Details Activity here.
Enable Wage-based Roles
- Log in to the web app as an Admin.
- In the left navigation bar, head to Settings > Company Settings.
- Select Labor & Compliance.
- Check the box next to Wage-based roles.
- Click Save.
Set individual role wages
Once the feature is enabled, you must manually assign pay rates to each employee's specific roles.
- Head to Team > Employees.
- Select the specific employee profile.
- Click the Wages and payment tab.
- Select Change Pay.
- Enter the unique wage rate for each Role assigned to the employee.
- Click Save.
See How to Update Employee Wages and Salaries to find out more about editing the wage or salary for a staff member.