Run 7shifts Payroll

Consolidate your payroll and team management to simplify operations and improve data accuracy. Eliminate the inaccuracy caused by multiple systems and data transfers, and reduce the risk of errors that come through manual data entry or incomplete data transfers between multiple systems. 7shifts Payroll is your fully integrated solution that makes running payroll as easy as pushing a button!

Run Payroll

Payroll pulls information directly from your restaurant's schedule and time-clocking data. You'll have the flexibility to run a regular payroll cycle (that is aligned with your time-clocking settings), or an off-cycle payroll ( process payroll outside of your regular pay schedule).

1. Login to the web app as an Admin.
   
   
2. Head to Payroll, in the left navigation bar.
   
   
3.  Click Run Payroll.
   
   
4. Review hours and earnings that have populated from Time Clocking. Based on your payroll frequency, we'll let you know the date you'll need to submit payroll by.
   

   

   For each employee, this will include:
   
   
   • Employee Name
   • Payment Method
   • Location
   • Department
   • Role
   • Regular hours
   • Overtime
   • Double Overtime
   • Holiday
   • Labor Exceptions
   • Gross Pay
   • Paycheck Tips*
   • Cash Tips *
   • Bonus*
   • Reimbursements*
   • Additional Earning*
     
     *These are editable fields for you to enter the employee's associated earnings.
     
     
     
5. Need to make edits? Head to your Time Clocking page and update the corresponding timesheet. Once you're done making adjustments, go back to your Payroll Dashboard, and continue the Payroll that will now be waiting for you under Drafts > Run Payroll.
   
   Be sure to click Sync Timesheet to update the payroll accordingly.
   
   
   
   
6. Click Review Time Off, and make any necessary edits.
   
   

   

   For each employee, this will include:
   
   • Employee Name
   • Role and wage
   • Total Paid Time Off*
   • Total Paid Sick Time*
   • Total Time Off
     
     *These are editable fields with which you can enter the number of hours the employee has taken off.
     
     
     
7. Click Preview Payroll.
   
   
   
   
   
   
8. Check out the final preview of Pay Breakdown, Taxes, Benefits, and Post-tax Deductions from the tabs:
   
   
   
   
9. When everything is correct, click Submit Payroll:
   
   
   
   
   
10. Click Submit Payroll one more time to confirm your submission:
    
    

    

11. Congrats! You've successfully submitted this payroll!
    

Run an Off-Cycle Payroll

1. Login to the web app as an Admin.
   
   
2. Head to Payroll, in the left navigation bar.
   
   
3.  Click Run off-cycle Payroll.
   
   
4. In the pop-up window, select the pay period start/end date, the date you would like employees to be paid by, and if you would like to: tax all earnings as supplemental earnings, apply benefits, and apply post-tax deductions. Click Review and run payroll:
   
   
   
   
   
   
5.  On the Review hours and earnings page, you'll see the date you'll need to submit payroll by based on your pay period start/end date.
   
   
6. Select the employees to be included in this payroll with the + Add Employee buttons:
   
   
   
   
7. Select an employee, location, department(s), and role(s) from the dropdown menu > click Add Employee:
   
   
   
   
8. Repeat steps 6-7 to add more employees to your payroll.
   
   Use the pencil icon to update an employee, and the trashcan icon to remove an employee from this payroll.
   
   
9. Review hours and earnings that have populated from Time Clocking:
   
   
   For each employee, this will include:
   
   • Employee Name
   • Payment Method
   • Location
   • Department
   • Role
   • Regular hours *
   • Overtime *
   • Double Overtime *
   • Holiday *
   • Labor Exceptions *
   • Gross Pay
   • Paycheck Tips*
   • Cash Tips *
   • Bonus*
   • Reimbursements*
   • Additional Earning*
     
     *These are editable fields for you to enter the employee's associated earnings.
     
     
10. Click Review Time Off, and make any necessary edits. 
    
    
    
    For each employee, this will include:
    
    • Employee Name
    • Role and wage
    • Total Paid Time Off*
    • Total Paid Sick Time*
    • Total Time Off
      
      *These are editable fields with which you can enter the number of hours the employee has taken off.
      
      
      
11. Click Preview Payroll.
    
    
    
    
    
    
12. Check out the final preview of Pay Breakdown, Taxes, Benefits, and Post-tax Deductions from the tabs:
    
    
    
    
13. When everything is correct, click Submit Payroll:
    
    
    
    
    
14. Click and Submit Payroll one more time to confirm your submission:
    
    
    
    
15. Congrats! You've successfully submitted this payroll!
    
    
    You did it! Head back to your Payroll Dashboard to monitor the progress and status of submitted payroll.