Run 7shifts Payroll

Consolidate your payroll and team management to simplify operations and improve data accuracy. Eliminate the inaccuracy caused by multiple systems and data transfers, and reduce the risk of errors that come through manual data entry or incomplete data transfers between multiple systems. 7shifts Payroll is your fully integrated solution that makes running payroll as easy as pushing a button!

⚠️ Prerequisites

⚠️ Admins can set up, access and run Payroll.

⚠️ Admins can only access Payroll on the web app.

⚠️  Payroll is available for:

  • Accounts located in the U.S. (except for California , Arizona, or Alaska at this time).
  • Accounts with 1 Location.

⚠️ Currently, we do not support:

  • Automatic calculations for Tipped Minimum Wage. 
  • Automatic calculations for PTO/STO.
  • 1099/Contractor support.
  • Money transfers and tracking for IRA/401K/Workers Comp.
  • Accounts using multiple bank accounts to pay employees.
SKIP AHEAD TO:
Run Payroll


Run an Off-Cycle Payroll

Payroll History

View Payroll

Frequently Asked Questions


Payroll pulls information directly from your restaurant's schedule and time-clocking data. You'll have the flexibility to run a regular payroll cycle (that is aligned with your time-clocking settings), or an off-cycle payroll ( process payroll outside of your regular pay schedule).

Run Payroll

⚠️ By default, all Employers will be on a 4-day processing window when they begin payroll with 7shifts. This is the time from which you run payroll, and when your employees get paid. To qualify for a 2-day processing window, please ensure you have provided our team with all the necessary documents to approve your Account.

  1. Login to the web app as an Admin.

  2. Head to Payroll, in the left navigation bar.

  3.  Click Run Payroll.

  4. Review hours and earnings that have populated from Time Clocking. Based on your payroll frequency, we'll let you know the date you'll need to submit payroll by.

    Untitled_design__84_.png

    For each employee, this will include:

    • Employee Name
    • Payment Method
    • Location
    • Department
    • Role
    • Regular hours
    • Overtime
    • Double Overtime
    • Holiday
    • Labor Exceptions
    • Gross Pay
    • Paycheck Tips*
    • Cash Tips *
    • Bonus*
    • Reimbursements*
    • Additional Earning*

      *These are editable fields for you to enter the employee's associated earnings.


  5. Need to make edits? Head to your Time Clocking page and update the corresponding timesheet. Once you're done making adjustments, go back to your Payroll Dashboard, and continue the Payroll that will now be waiting for you under Drafts > Run Payroll.

    Be sure to click Sync Timesheet to update the payroll accordingly.



  6. Click Review Time Off, and make any necessary edits.

    Untitled_design__85_.png

    For each employee, this will include:
    • Employee Name
    • Role and wage
    • Total Paid Time Off*
    • Total Paid Sick Time*
    • Total Time Off

      *These are editable fields with which you can enter the number of hours the employee has taken off.


  7. Click Preview Payroll.





  8. Check out the final preview of Pay Breakdown, Taxes, Benefits, and Post-tax Deductions from the tabs:



  9. When everything is correct, click Submit Payroll:




  10. Click Submit Payroll one more time to confirm your submission:



  11. Congrats! You've successfully submitted this payroll!
    Screenshot_2023-04-03_at_5.02.05_PM.png

Run an Off-Cycle Payroll

⚠️ By default, all Employers will be on a 4-day processing window when they begin payroll with 7shifts. This is the time from which you run payroll, and when your employees get paid. To qualify for a 2-day processing window, please ensure you have provided our Implementation team with all the necessary documents to approve your account.

  1. Login to the web app as an Admin.

  2. Head to Payroll, in the left navigation bar.

  3.  Click Run off-cycle Payroll.

  4. In the pop-up window, select the pay period start/end date, the date you would like employees to be paid by, and if you would like to: tax all earnings as supplemental earnings, apply benefits, and apply post-tax deductions. Click Review and run payroll:





  5.  On the Review hours and earnings page, you'll see the date you'll need to submit payroll by based on your pay period start/end date.

  6. Select the employees to be included in this payroll with the + Add Employee buttons:



  7. Select an employee, location, department(s), and role(s) from the dropdown menu > click Add Employee:



  8. Repeat steps 6-7 to add more employees to your payroll.

    Use the pencil iconScreenshot_2023-04-03_at_5.38.20_PM.png to update an employee, and the trashcan icon Screenshot_2023-04-03_at_5.38.37_PM.pngto remove an employee from this payroll.

  9. Review hours and earnings that have populated from Time Clocking:

    Untitled_design__90_.png
    For each employee, this will include:
    • Employee Name
    • Payment Method
    • Location
    • Department
    • Role
    • Regular hours *
    • Overtime *
    • Double Overtime *
    • Holiday *
    • Labor Exceptions *
    • Gross Pay
    • Paycheck Tips*
    • Cash Tips *
    • Bonus*
    • Reimbursements*
    • Additional Earning*

      *These are editable fields for you to enter the employee's associated earnings.

  10. Click Review Time Off, and make any necessary edits. 

    Untitled_design__85_.png

    For each employee, this will include:
    • Employee Name
    • Role and wage
    • Total Paid Time Off*
    • Total Paid Sick Time*
    • Total Time Off

      *These are editable fields with which you can enter the number of hours the employee has taken off.


  11. Click Preview Payroll.





  12. Check out the final preview of Pay Breakdown, Taxes, Benefits, and Post-tax Deductions from the tabs:



  13. When everything is correct, click Submit Payroll:




  14. Click and Submit Payroll one more time to confirm your submission:



  15. Congrats! You've successfully submitted this payroll!
    Screenshot_2023-04-03_at_5.02.05_PM.png

    You did it! Head back to your Payroll Dashboard to monitor the progress and status of submitted payroll.

Payroll History

Track the progress of submitted payroll with real-time progress insights. Each line item in Payroll History is a payroll that was created and submitted - whether it has been paid out or not. Click on them to get more details!

  1. Login to the web app as an Admin.

  2. Head to Payroll, in the left navigation bar.

  3. On the Payroll dashboard > scroll to Payroll History:



    For each Pay Period, you can note the:
    • Pay Period dates
    • Type of payroll cycle (regular or off-cycle)
    • Date of approval
    • Payday
    • Total Paid Amount

  4. Click on the More Options  Screen_Shot_2022-12-01_at_5.26.25_PM.png  icon:




  5. Choose to View payroll, Download payroll summary, Download payroll journal, or Download paper checks (this option is visible if it meets the following requirements: the pay period is in processing or paid, and has Paper checks as at least one of the employee's payment methods).




View Payroll

Viewing payroll will differ depending on their status (pending, processing, or paid). Here are examples of what you can expect to see for each payroll status:

Pending Payroll

  • Pending status icon
  • Reopen and Edit Payroll button: reopen and make any edits up until the approval deadline date
  • Use the tabs to view Pay Breakdown, Taxes, Benefits, and Post Deductions

Processing Payroll

  • Processing status icon
  • This payroll is view-only and no further edits can be made
  • Use the tabs to view Pay Breakdown, Taxes, Benefits, and Post Deductions

Paid Payroll

  • Paid status icon
  • This payroll is view-only and no further edits can be made
  • Use the tabs to view Pay Breakdown, Taxes, Benefits, and Post Deductions

  • Once Employees have been paid out, they can review and download their paystubs by logging into the web app > clicking their profile icon > and selecting the Pay Stubs tab:




 

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