Run 7shifts Payroll

Take the guesswork out of payday. With 7shifts Payroll, you can consolidate team management and payroll into one system. No more juggling data between platforms or risking errors from manual entry. Whether you’re running your regular payroll cycle or correcting a previous one, 7shifts Payroll makes the process fast, accurate, and easy.

This article outlines how to run payroll for your regular processing period.

Running Regular Payroll

Payroll in 7shifts is directly powered by your scheduling and time clocking data—ensuring accuracy with minimal effort. You can run payroll for your regular pay cycle, or run an off-cycle payroll if needed.

Steps: How to Run a Regular Payroll Cycle

1. Log in to the web app as an Admin.

2. Go to Payroll from the left navigation menu.

3. The Payroll Dashboard will display your current pay cycle information including:
   • Pay Period Start and End Dates 
   • Submission Deadline 
   • Pay Day 
4. Select Run Payroll.
   
    

Review Hours & Earnings 

You'll see payroll data automatically populated based on your time clocking records. This includes:

• Employee Name

• Payment Method

• Location / Department / Role

• Regular, Overtime, and Double Overtime Hours

• Holiday Hours

• Labor Exceptions

• Gross Pay

• Tips (paycheck tips and cash tips)*

• Bonuses, Reimbursements, and Additional Earnings*

*These fields are editable so you can manually adjust amounts as needed. 

1. Click Review Time Off, and make any necessary edits:

   ⚠️ Once Paid Time Off (PTO) Policies are enabled and assigned to Employees, these fields cannot be edited directly. To make modifications, a time off request must be initiated, which will automatically update the PTO balances.

   

   For each employee, this will include:

   • Employee Name
   • Role and wage
   • Total Paid Time Off*
   • Total Paid Sick Time*
   • Total Time Off
     
     *These are editable fields with which you can enter the number of hours the employee has taken off.

2. Click Preview Payroll.
    

   

   
    

3. Check out the final preview of Pay Breakdown, Taxes, Benefits, and Post-tax Deductions from the tabs:  
4. When everything is correct, click Submit Payroll:
   
    

5. Click Submit Payroll one more time to confirm your submission:

   

6. Congrats! You've successfully submitted this payroll!