ADP Workforce Now Next Gen (US) Payroll Integration

Coming Soon!

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can send your worked hours directly to ADP Workforce Now Next Gen. 

Things to know

• This integration may require an upgrade from your current 7shifts plan. 
• This integration is not available for ADP Canada.

• ADP charges a $15 monthly fee per location for the Connector App.

• 7shifts can only connect to a single ADP Paygroup per account.

• Your ADP Workforce Now Next Gen account must be fully "live" on ADP (typically two successful payrolls) before you can complete the integration. If you are unsure of your status, please reach out to your ADP Representative for confirmation. 

Enabling the Integration

To enable the integration, you'll need to complete the following using ADP admin and 7shifts admin credentials:

Enabling for Multiple Paygroups

7shifts can only connect to a single ADP Paygroup. If you need multiple paygroups, consider:

• Splitting your 7shifts Account so that each Location operates under its own 7shifts Account. This allows you to integrate each 7shifts account with its corresponding ADP Paygroup. To do this, please contact our Support team for assistance.

To enable the integration, you'll need to complete the following using ADP admin and 7shifts admin credentials:

Pay Mapping

Once the Locations under this ADP Paygroup have been connected, head to the Pay Mapping tab to choose whether to:

Export wages: When enabled, 7shifts will send the specific hourly wages assigned to each role directly to ADP. This data will populate the Temporary Rate field in ADP, ensuring employees are paid based on their 7shifts settings rather than their ADP default rate.

Split hours by role: When enabled, employees' hours will be split by role. 

The Pay Types available for mapping are determined by your specific Labor & Overtime settings in 7shifts. Ensure your labor rules and overtime thresholds are correctly configured in 7shifts Labor & Compliance settings to see the corresponding mapping options.

Overtime Pay Mapping: Map your 7shifts Pay Types to the corresponding ADP Policies using the dropdown selectors. The ADP policies will automatically pre-populate based on the policies you have already established within your ADP account for the connected Paygroup. If a specific policy is missing from the list, ensure it is fully configured and active in ADP before completing this step.

Holiday & Time Off Pay Mapping: Map your 7shifts Holiday and Time Off types to the corresponding ADP Policies using the dropdown selectors. Similar to Overtime mapping, these options will pre-populate based on the specific policies you have set up in your ADP account for the selected Paygroup.

If a specific policy is missing from the list, ensure it is fully configured and active in ADP before completing this step.

Tip Mapping

To include tip data in your payroll export, toggle on 'Include tips in payroll.' When enabled, your mapped tip data will be included in the payroll sync sent to ADP.

Use the dropdown selectors to map each 7shifts Pay Type to the corresponding ADP policy. These options will pre-populate based on the policies you have already established within your ADP account.

Mapping Employees

Each time you add a new employee to 7shifts or payroll provider, you'll want to ensure that they are properly mapped. This step is required and ensures employees are matched between 7shifts and ADP for payroll processing.

1. Log in to the web app as an Admin or Manager/Assistant Manager with permissions.
2. In the left navigation bar, head to Apps & Integrations > Mapping > Employees. Here, you'll see the users that you have set up within 7shifts vs. the users that exist within ADP. 
3. Use the dropdown filter to view the mapping status of your employees:
   • Matched: 7shifts will automatically match any Employees that already exist between 7shifts and ADP WFN Next Gen, if they are both spelled the same way with identical capitalization and spacing.
   • Unmatched: Any Employees that cannot be automatically matched.
4. For unmatched Employees, you can either match up manually or ignore. 
   • Match: Simply find the corresponding employee on the list.
   • Ignore: You'll want to ignore if the employee is you do not need to transfer data into your payroll system.

Mapping Roles

Match roles in 7shifts with ADP department codes to ensure labor data syncs correctly. As terminology can vary between systems, remember that your Roles in 7shifts are the same as the department codes you have set up in ADP WFN Next Gen.

1. Log in to the web app as an Admin or Manager/Assistant Manager with permissions.
2. In the left navigation bar, head to Apps & Integrations > Mapping > Roles. 

7shifts will automatically map any Roles that already exist between your ADP and 7shifts, if they are both spelled the same way with identical spacing. You'll find those under the Matched heading. 

If 7shifts was unable to auto-map the specific Roles, they'll appear in the Unmatched section. You'll need to either create the Role within 7shifts or ADP, or map it to another existing Role.

Preparing your Payroll Data

Before you can send your payroll data to ADP Workforce Now Next Gen, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the Time Clocking tab, then select the appropriate Pay Period.

2. From there, review and Approve or Edit punches, or choose to Approve All.

3. Once you've approved all punches, you're ready to close the Timesheet and Export to ADP Workforce Now Next Gen. 

To close the Timesheet, select 'Close location timesheet' in the top-right corner. 

4. After the Timesheet is closed, you can send it to ADP by clicking 'Export' and 'ADP Workforce Now Next Gen.'

5. Confirm by clicking Export.