ADP Workforce Now Next Gen (US) Payroll Integration

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can send your worked hours directly to ADP Workforce Now Next Gen. 

Things to know

• This integration may require an upgrade from your current 7shifts plan. 
• This integration is not available for ADP Canada.
• ADP charges a $15 monthly fee per location for the Connector App.
• 7shifts can only connect to a single ADP Pay Group per account.
• Leave the permissions for the "Marketplace Data Connector Application Profile" in ADP unchanged. Changing them will block the data sync. Contact your ADP Representative to confirm you have the correct permissions before connecting.

Before you Connect

ADP recommends activating this integration only after your ADP account is fully live, typically after 1–2 successful payroll runs. Connecting during implementation will cause the integration to pull incomplete or broken data.

Confirm the following are finalized in ADP before proceeding:

• All employee profiles are fully entered with completed Personal and Employment profiles. 
• All operating locations, departments, and job roles are set up. 
• All hourly rates, earning codes, and company policy names are completely set up. 
• The correct marketplace permissions have been granted by your ADP Representative.

Not sure if your account is ready? Contact your ADP Representative before starting the integration.

Enabling the Integration

To enable the integration, complete the following steps using ADP admin and 7shifts admin credentials.

With your integration activated, you'll now need to complete your Pay Mapping, Tip Mapping, and Map your Roles & Employees so that your labor data can sync correctly between 7shifts and ADP.

Enabling for Multiple Pay Groups

A single 7shifts account only supports a connection to one ADP Pay Group. If your business requires connections to multiple Pay Groups, each Pay Group must connect to it's own unique 7shifts account.

Step 1: Request an Account Split

Before completing any steps below or purchasing connectors in ADP Marketplace, contact the 7shifts Support team to request an account split. This separates your locations so each ADP Pay Group has its own matching 7shifts account. Do not proceed until the account split is complete.

Contact 7shifts Support to get started.

Step 2: Connect Your 7shifts Account

Once the account split is complete, complete the following steps using ADP admin and 7shifts admin credentials.

Step 3: Contact 7shifts to Complete Remaining Accounts

Now that you've completed the initial connection for one of your accounts, the 7shifts Support team will be able to assist in connecting the remaining accounts. Completing the remaining connections requires assistance from our team on the back end.

Contact 7shifts Support to finish connecting all remaining accounts.

Next Steps

Once 7shifts has completed the connection for all accounts, you'll now need to complete your Pay Mapping, Tip Mapping, and Map your Roles & Employees for each account so that your labor data can sync correctly between 7shifts and ADP.

Pay Mapping

Once the Locations under this ADP Pay Group have been connected, head to the Pay Mapping tab under Integrations > My Integrations > ADP Workforce Now Next Gen > Settings to configure how your data is sent to ADP. 

• Export wages: When enabled, 7shifts sends specific hourly wages assigned to each role directly to ADP. This data will populate the Temporary Rate field in ADP, ensuring employees are paid based on their 7shifts settings rather than their ADP default rate.
• Split hours by role: When enabled, employees' hours will be split by role. 
• Split hours by workweek: When enabled, labor data is grouped by individual workweeks so ADP can calculate FLSA (Fair Labor Standards Art) overtime and premiums. This makes ADP the source of truth for FLSA.

Overtime and Holiday & Time Off Mapping 

The Pay Types available for mapping are determined by your specific Labor & Overtime settings in 7shifts. Ensure your labor rules and overtime thresholds are correctly configured in 7shifts Labor & Compliance settings to see the corresponding mapping options.

Overtime Pay Mapping: Map your 7shifts Pay Types to the corresponding ADP Policies using the dropdown selectors. The ADP policies will automatically pre-populate based on the policies you have already established within your ADP account for the connected Pay Group. If a specific policy is missing from the list, ensure it is fully configured and active in ADP before completing this step.

Holiday & Time Off Pay Mapping: Map your 7shifts Holiday and Time Off types to the corresponding ADP Policies using the dropdown selectors. Similar to Overtime mapping, these options will pre-populate based on the specific policies you have set up in your ADP account for the selected Pay Group.

If a specific policy is missing from the list, ensure it is fully configured and active in ADP before completing this step.

Tip Mapping

To include tip data in your payroll export, toggle on 'Include tips in payroll.' When enabled, your mapped tip data will be included in the payroll sync sent to ADP.

Use the dropdown selectors to map each 7shifts Pay Type to the corresponding ADP policy. These options will pre-populate based on the policies you have already established within your ADP account.

Mapping Employees

Each time you add a new employee to 7shifts or payroll provider, you'll want to ensure that they are properly mapped. This step is required and ensures employees are matched between 7shifts and ADP for payroll processing.

1. Log in to the web app as an Admin or Manager/Assistant Manager with permissions.
2. In the left navigation bar, head to Integrations > Mapping > Employees. Here, you'll see the users that you have set up within 7shifts vs. the users that exist within ADP. 
3. Use the dropdown filter to view the mapping status of your employees:
   • Matched: 7shifts will automatically match any Employees that already exist between 7shifts and ADP WFN Next Gen, if they are both spelled the same way with identical capitalization and spacing.
   • Unmatched: Any Employees that cannot be automatically matched.
4. For unmatched Employees, you can either match up manually or ignore. 
   • Match: Simply find the corresponding employee on the list.
   • Ignore: You'll want to ignore if the employee is you do not need to transfer data into your payroll system.

Mapping Roles

Match roles in 7shifts with ADP department codes to ensure labor data syncs correctly. As terminology can vary between systems, remember that your Roles in 7shifts are the same as the department codes you have set up in ADP WFN Next Gen.

1. Log in to the web app as an Admin or Manager/Assistant Manager with permissions.
2. In the left navigation bar, head to Integrations > Mapping > Roles. 

7shifts will automatically map any Roles that already exist between your ADP and 7shifts, if they are both spelled the same way with identical spacing. You'll find those under the Matched heading. 

If 7shifts was unable to auto-map the specific Roles, they'll appear in the Unmatched section. You'll need to either create the Role within 7shifts or ADP, or map it to another existing Role.

Preparing your Payroll Data

Before you can send your payroll data to ADP Workforce Now Next Gen, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the Time Clocking tab, then select the appropriate Pay Period.

2. From there, review and Approve or Edit punches, or choose to Approve All.

3. Once you've approved all punches, you're ready to close the Timesheet and Export to ADP Workforce Now Next Gen. 

To close the Timesheet, select 'Close location timesheet' in the top-right corner. 

4. After the Timesheet is closed, you can send it to ADP by clicking 'Export' and 'ADP Workforce Now Next Gen.'

5. Confirm by clicking Export.