How Schedule Visibility Works in 7shifts

In 7shifts, employees can view all published shifts for the locations and departments they’re assigned to. This includes shifts worked by managers and other team members.

Who you can see on the schedule is based on where the viewer is assigned and whether the schedule is published.

Understanding how schedule visibility works can help reduce confusion and make it easier for teams to coordinate coverage.

What Determines Who You See on the Schedule

You’ll be able to see someone’s shift on the schedule when all the following are true:

• Location and Department assignments
  
  You can only view schedules for the locations and departments you’re assigned to.
  If you and another employee (including a manager) are assigned to the same location and department, their shifts can appear on your schedule.

  Update Employee Assignments (Locations, Departments, and Roles)

• Published Schedule
  
  Only published schedules are visible to employees.
  Draft or unpublished shifts won’t appear until the schedule is published.
   

• Appear on Schedule Settings
  
  Employees can be hidden from a department’s schedule using the Appear on schedule setting. If it’s disabled, the employee’s shifts are hidden from other team members. Hiding someone from the schedule affects others' visibility only—not their own access to view the schedule.
  
  Admins have additional options that allow them to hide or show their own profile across all schedules.

  Show or Hide Someone from the Schedule

In short, if a manager and an employee share the same location and department—and the schedule is published—they’ll be able to see each other on the schedule, unless someone is hidden using the Appear on schedule setting.