Run 7shifts Payroll

Take the guesswork out of payday. With 7shifts Payroll, you can consolidate team management and payroll into one system. No more juggling data between platforms or risking errors from manual entry. Whether you’re running your regular payroll cycle or correcting a previous one, 7shifts Payroll makes the process fast, accurate, and easy.

This article outlines how to run payroll for your regular processing period.

Running Regular Payroll

Payroll in 7shifts is directly powered by your scheduling and time clocking data—ensuring accuracy with minimal effort. You can run payroll for your regular pay cycle, or run an off-cycle payroll if needed.

Steps to Run a Regular Payroll Cycle: 

1. Log in to the web app as an Admin.

2. Go to Payroll from the left navigation menu.

3. The Payroll Dashboard will display your current pay cycle information including:
   • Pay Period Start and End Dates 
   • Submission Deadline 
   • Pay Day 

4. Select Run Payroll.

   

5. Use the filter tabs to show the employees you need to work on:

   1. All shows every employee and contractor in the run.
   2. Contractors shows only contractors.
   3. Blocking payroll shows employees who need action before you can submit.
   4. For review shows employees who need attention for overtime, exception fees, or PTO.

   The Contractors, Blocking payroll, and For review tabs only appear when there's something to show in them.

   

6. Review Hours & Earnings 

   Payroll data populates automatically based on your time clocking records. Employee rows are collapsed by default. Select a row to expand it and review the full breakdown, including:

   • Employee name
   • Payment method
   • Location, department, and role
   • Regular, overtime, and double overtime hours
   • Holiday hours
   • Labor exceptions
   • Gross pay
   • Tips (Tips to be Paid & Tips already paid)*
   • Bonuses, reimbursements, and additional earnings*
     • Tip! Including a Bonus in a regular payroll run combines it with regular wages for tax calculations. This may result in a higher tax rate for that pay period. If you want a bonus taxed at the flat supplemental rate, pay it using an Off-cycle Payroll instead.
   • Paid Time Off and Paid Sick Time*

   *These fields are editable so you can manually adjust amounts as needed. 

   

   Time off is now reviewed on the Earnings page instead of in a separate step. Paid Time Off and Paid Sick Time appear in each employee's earnings, and your gross pay reflects those costs.

   

   Important: Once Paid Time Off (PTO) Policies are enabled and assigned to Employees, these fields cannot be edited directly. To make modifications, a time off request must be initiated, which will automatically update the PTO balances.

   Hover over the hours amount to see its dollar value. For overtime, the tooltip also shows the qualified overtime amount, along with a note about how it's calculated for OBBBA tax deductions under FLSA rules. This indicator is for visibility only.

   

7. Click Preview Payroll.

   

8. Check out the final preview details. When everything is correct, click Submit Payroll.

   

9. Click Submit Payroll one more time to confirm your submission. 
10. Congrats! You've successfully submitted this payroll!

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