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7shifts 101: Time Off

Updated

What is Time Off?

In 7shifts, Time Off allows employees to communicate one-off requests for specific days off. These requests are usually made for particular events, appointments, or personal reasons.

This is your introduction to understanding Time Off in 7shifts. In this article, we will dive into the difference between time off/availability and provide you with the resources to understand Time Off better.time off 7shifts

TABLE OF CONTENTS:

View Time Off Requests
Add Time Off Request
Approve or Deny Time Off Requests in 7shifts
Time Off Policies

Scheduling FAQs

Things to Know 

  •  Admins can manage the Time Off settings for the account under Settings > Company SettingsTime Off.

  • Managers do not receive/approve Time Off requests from fellow Managers as they are at the same hierarchy level. They would only receive them from a user who is an Assistant Manager or Employee that shares the same Locations and Department.

  • Managers/Assistant Managers will also require one or both of the following permissions: Can approve/decline employee time off request, can approve their own time off.

  • Unpaid Time Off. At this time, users who are paid a salary and request unpaid time off will not be reflected in labour reporting. To account for this in the meantime, you may wish to to do the following during their requested unpaid time off: (1) deactivate them, or (2) remove their wage from their user profile.  After their time off is complete, you may return their profile settings to their original state. Running Payroll?  Please remove them before running payroll.

About Time Off vs. Availability 

Understanding the differences between time off and availability let's scheduling managers better accommodate employee needs and ensure there's adequate staffing levels.

Time Off - refers to specific days or periods when an employee requests not to work. These requests are typically one-off requests for events like medical appointments, family events, or personal time. Managers handle these requests on a case-by-case basis, deciding whether to approve or deny them based on business needs and staffing levels.

Availability - refers to the general times and days when an employee is either able or unable to work regularly. Employees set their availability to help managers create schedules that align with their recurring commitments, such as school, another job, or other activities. Using Availability, employees can communicate their preferred schedule and help create consistent and predictable schedule for staff. Learn more about Availability here.

Both Time Off and Availability are highlighted in the web app's Schedule page to avoid conflicts:

 

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