DayCheck by SpotOn - In Beta

DayCheck by SpotOn gives your employees fast access to their earned tips, so they don't have to wait for payday and you don’t have to deal with cash. When you connect DayCheck to 7shifts, 7shifts sends each employee's calculated tips to DayCheck, a manager approves the payout in the SpotOn Dashboard, and 7shifts records which tips DayCheck already paid so your payroll only distributes tips that are still owed. The DayCheck integration is available to restaurants that use SpotOn Express or SpotOn Restaurant POS with 7shifts in eligible U.S. states.

DayCheck is SpotOn's earned tip access app. Employees receive approved tips in a DayCheck digital wallet and choose where they’d like them to land–either on a SpotOn Card or transferred to another bank. To learn more about DayCheck, visit DayCheck by SpotOn.

Things to know

• An active SpotOn POS integration with 7shifts is required for DayCheck.
• The Tip Management add-on in 7shifts is required to set up tip pools. If you don’t pool or tip out at all, then DayCheck can simply pay out the tips each employee earned.
• DayCheck is available in eligible U.S. states only. 
• Only a 7shifts Admin can set up the DayCheck connection. To complete the setup, the Admin must also have access to the SpotOn Dashboard in SpotOn.
• The DayCheck connection covers your whole 7shifts account, including every location. You’ll work with the SpotOn team to set which locations go live.
• To learn more about DayCheck or confirm eligibility, please contact growthteam@spoton.com.

How to prepare your 7shifts data for DayCheck

DayCheck pulls employees, locations, time punches, and tips directly from 7shifts, so keeping your 7shifts records up to date ensures your team sees correct tip amounts in DayCheck.

Check the following before you connect DayCheck:

• Confirm your employee list in 7shifts is up to date. When you add an employee in 7shifts, they become available to invite in DayCheck, and when you deactivate an employee, DayCheck is notified that they are no longer active.
• Ensure each employee has an email address and/or phone number saved in 7shifts. DayCheck can't invite an employee who has neither.
• Confirm each location's address is correct in 7shifts.
• Confirm your pay period dates are correct in 7shifts. DayCheck uses 7shifts pay periods to group tips for review and reporting.
• Employees clock in and out through 7punches or your SpotOn POS labor integration.
• Role and Employee mapping is complete, so POS tips land on the right employee and Role.

How to connect DayCheck to 7shifts

1. Log in to the 7shifts web app as an Admin.

2. Select Integrations and search for DayCheck by SpotOn. 

   

3. Click Connect to DayCheck. 

   

4. If you have access to more than one 7shifts company, select the company you want to connect.
5. Review the permissions DayCheck is asking for and click Grant access.
6. Close the confirmation page. The SpotOn DayCheck team reviews your account for eligibility and contacts you at your 7shifts account email to finish setup.

You can also start the connection from the DayCheck page in your SpotOn Dashboard. The SpotOn Dashboard sends you to 7shifts to approve the connection using the same steps.

Next, review your tip pool setup and set up your tip calculation in 7shifts.

How to set up your tip pool for DayCheck

7shifts sends DayCheck the tips each employee earned based on your tip pool setup. The tip pool setup you need depends on which SpotOn POS your location uses.

Using SpotOn Express: 

• SpotOn Express sends sales and tip data to 7shifts automatically, allowing you to set up any supported tip pools to redistribute those earnings. To set this up, follow Tip Pooling for SpotOn Express POS.
• If a SpotOn Express location doesn't use Tip Pooling, 7shifts sends the tips each employee earned from the POS, and you only need to set up your tip calculation in the next section.

Using SpotOn Restaurant POS: 

• SpotOn Restaurant POS tip data doesn’t reach 7shifts, so SpotOn Restaurant POS locations use a manual contribution tip pool. Pooling rules run after a manager enters each day's tip totals in 7shifts. To set this up, follow Tip Pooling with Manual Contribution.
• Manual tip pools don't support tip-outs by Sales Category, such as bartenders receiving 10% of alcohol sales. Tips left over after a tip-out can't be set to go back to the server who earned them, so those tips need to be split through a separate pool.

How to set up your tip calculation for DayCheck

The Tip Calculation (Export to payroll) settings in 7shifts makes sure the tips you want to distribute reach DayCheck, and tells your payroll provider which tips were already paid and which ones go on the paycheck.

1. In the 7shifts web app, select Tips > Settings > Set your tip calculation.
2. Click the location name, or click Set up new location.
3. Scroll to the Export to payroll section.
4. Sort each tip type (Tip Pooling, Card tips, Autogratuity, and Declared tips) into Tips paid on shift or Tips paid on payroll.
5. Click Save and preview changes.
6. Follow these steps for each Location.

In a common tips setup with DayCheck, add Declared tips under Tips paid on shift: Paid. Then add Tip pools, Card tips, and/or Autogratuity under Tips paid on payroll: Paid, and add Declared tips there as a Deduction.

Examples:

For more on each setting, refer to How to Set Up Tip Calculation Formulas.

What happens after you connect DayCheck

After you connect DayCheck, the SpotOn team matches your 7shifts locations to your SpotOn locations and walks you through the rest of the DayCheck setup in the SpotOn Dashboard. This includes inviting employees, setting how much of each employee's tips DayCheck pays out, and marking recent tips you already paid before DayCheck. For DayCheck setup steps, refer to DayCheck SpotOn Merchant Dashboard.

How to keep DayCheck tips accurate in 7shifts

7shifts sends tips to DayCheck for each time punch, and 7shifts updates the tip amounts about every 15 minutes. Time punches that are missing, open, or incorrect may change the tips DayCheck shows. For example, in a points-weighted tip pool, one incorrect time punch can change the tips of every employee in that pool.

• Review and approve a closed shift’s time punches in 7shifts before a manager pays tips in DayCheck.
• Fix any missing clock-outs or incorrect time punches.
• If your location uses SpotOn Restaurant POS, enter the shift's tip totals in your manual contribution tip pool.

When you edit a time punch or tip pool in 7shifts after DayCheck already paid those tips, 7shifts sends the new amount to DayCheck automatically, and DayCheck flags the change for review in the SpotOn Dashboard before it’s applied.

How DayCheck tips appear in reporting

Once your tip calculation is set up, 7shifts reports DayCheck tips as Tips Paid and any remaining amounts as Tips Owed.

• Tips paid are tips an employee already received through DayCheck. 7shifts reports these for tax purposes, but excludes them from 7shifts Payroll and Payroll exports.
• Tips owed are tips DayCheck has not paid out. 7shifts includes these in payroll reports so they can be paid out on the employee's paycheck.

Example:

If an employee earns $100 in tips and DayCheck pays out 75% ($75):

• Tips Paid: $75 (tracked for tax reporting only)
• Tips Owed: $25 (paid out on the paycheck)

Reviewing and exporting your tip data

When preparing payroll, you can review these tip breakdowns in the Worked Hours & Wages Report or export tip data through payroll with one of our supported payroll partners.

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