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Philadelphia Labor Compliance

Updated

philadelphiabannerUnder Philadelphia's Fair Workweek legislation, employers in the restaurant industry must take certain measures to ensure that their employees have predictable and fair work schedules. 

In this article, you'll learn how to enable Philadelphia labor compliance in 7shifts, understand the types of labor exceptions, and run reports to help you stay compliant with state regulations.

SKIP AHEAD TO:

Enable Philadelphia Labor Compliance
Types of Exceptions in Philadelphia
View Exception Warnings

Prerequisites

⚠️ Access to this feature may require an upgrade from your current plan.

⚠️ The Labor Exceptions report is only available with 7punches or a POS integration with Actual Labor.

⚠️ Fair Workweek Philadelphia is only required for companies that employ 250 or more employees and have 30 or more locations worldwide. Only enable this exception if your company qualifies.

Enable Labor Compliance 

  1. Log in as an Admin on the web app.
  2. In the left navigation bar, head to Settings (or, hover over your profile photo) > Company Settings.
     
  3. Select the Labor & Compliance tab.
     
  4. Under Jurisdiction, select Pennsylvania - Philadelphia:

     
  5. Review and set your overtime, break, custom break, and wages & pay settings.
     
  6. Under the Advanced Labor section, Philadelphia labor compliance settings will automatically populate as per the Jurisdiction set earlier. Checkmark the options according to your preferences:
    Screenshot 2024-10-30 at 3.54.17 PM.png
  7. Be sure to hit Save to complete these changes!
  8. To restore default Philadelphia settings (including Overtime rules), click Re-sync labor & compliance settings:

Types of Exceptions in Philadelphia

⚠️ Fair Workweek Philadelphia is only required for companies that employ 250 or more employees and have 30 or more locations worldwide. Only enable this exception if your company qualifies.


Last Minute Schedule Changes

Under Philadelphia Fair Workweek, when a change is made to an employee's schedule without at least 14 days advance notice the employee is owed premium pay for each shift changed.

Changes that will incur an Exception warning:

  • If a manager publishes a change to an employees shift times with fewer than 14 days notice.
  • Changes in dates, times, or locations of a shift.
  • Exception cost depends on if the change creates increases, decreases, or no change in hour to the shift.

OR detection from time punches:

  • If an employee's punch in / out time doesn’t match the latest scheduled shift within an allowable variance of 20 minutes on either side of the shift.

Exemptions:

  • An Exception is not recorded in the following cases:
    • If an employee’s shift was marked late / no show / sick by the manager.
    • If the employee requested the change through the Shift Pool.

Right to Rest

If an employee has a shift within nine hours of the previous day’s shift (or an overnight shift), the employee is owed premium pay of $40 for that shift.

View Exception Warnings

Exception warning will appear for Admins and Managers/Assistant Managers in the following areas:

On the Schedule page

To avoid/reduce exceptions, you will be warned about potential exceptions as you make changes to your schedule. Each time you make a change to a shift that causes one or more exceptions, a warning modal will appear indicating the type of exception and the associated cost. 

Screenshot 2024-10-30 at 3.57.45 PM.png

Before publishing a schedule, view a summary of potential exceptions, costs, and details. Once published, each exception appears in the report.

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In the Shift Pool

You will also see a warning when assigning shifts through the Shift Pool that could cause an exception:

In Time Clocking

On the Time Clocking page as an exception warning.

 

On a Punch Overview:
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In Reports

The Worked Hours and Wages Report:
Screen_Shot_2023-01-13_at_4.18.28_PM.png

Similarly, you can export the report directly from a closed timesheet:

Screen_Shot_2023-01-13_at_4.31.19_PM.png

The Labor Exceptions Report:

 
 

RELATED ARTICLES:

Labor Exceptions Report
Exceptions Costs in Labor Calculations & Reports
Getting Started: 7punches and Time Clocking

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