Allocating salaried employee wages across multiple restaurant locations

Split a salaried employee's wages across multiple assigned locations by percentage and control which days of the week the salary is distributed across. Direct salary distribution (e.g., 70% to Location A, 30% to Location B) directly inside the employee profile with an audit history log.

Things to know

• The data within Pay History provides historical auditing and cannot be retroactively modified or backdated.
• Historical records automatically preserve data integrity even if an assigned location is later deactivated.
• Salary allocation within 7shifts is percentage-based and does not support specific dollar values.

Salary allocation calculation rules

Keep the following in mind when setting up or updating salary allocation:

• Salary allocation in 7shifts is based on percentages rather than dollar amounts. 
• The total allocation across all assigned locations must equal exactly 100% before changes can be saved.
• Custom percentage splits can include up to one decimal place.
• When an even split creates repeating decimals, 7shifts automatically adds the remaining fraction to the first location alphabetically so the total equals 100%.
• When setting up daily allocation for fixed weekly costs, managers must select at least one day of the week.
• If an employee is removed from a location, that location’s allocation is automatically redistributed across the remaining active locations using a weighted calculation. For example, if an employee’s salary is split between Location 1 at 60%, Location 2 at 30%, and Location 3 at 10%, removing Location 3 updates the remaining split to Location 1 at 67% and Location 2 at 33%.

View and update salary allocation

Admins and Managers can adjust salary splits directly within the employee profile settings of a salaried worker.

1. Navigate to the Team menu in the left navigation sidebar.
2. Select View Employees and click on the name of the salaried employee.
3. Click on the Wages & Payments tab within the employee profile.
4. Select Change pay:
   
5. Choose the preferred method to distribute wages:
   • To set custom splits, manually type your desired percentage distributions directly into the Salary allocation column for each site.
   • To reset to an even split, click the Split evenly across locations button (located next to the salary rate field) to instantly distribute percentages equally among all active locations without manual calculation. 
     
6. Under Daily Allocation, select the specific days of the week across which the salary should be distributed. The employee's pay is divided by location first, and then split evenly across these selected days.
7. Enter the effective date. This can be today or a future date.
8. Click the Save.
9.  To cancel a scheduled salary change, click the three dots next to the change, and select Delete upcoming wage change.

Review allocation history

To review current or past salary allocation details, go to the employee’s Wages & Payments tab and scroll to the Pay History section.

Hover over the Pay rate column to view the allocation details for a specific pay record, including the percentage assigned to each location and the selected daily allocation.

If a location is later removed or deactivated, the employee’s historical pay records are preserved. The location will appear with a deactivated indicator, but the original allocation history will remain unchanged:

Future-dated salary allocation changes appear with an Upcoming status, making it easier to review scheduled changes before they take effect:

Next steps

Once saved, the updated cost allocations automatically apply to team labor cost calculations, reporting, and payroll processing runs starting on the designated effective date.