What's New: April 2026
Welcome to your April update! Our team has been hard at work refining 7shifts to work even better for you and your staff. We’re thrilled to roll out these latest upgrades, built to streamline your operations and sharpen your management toolkit.
Keep an eye on this page as it regularly gets updated with new and exciting developments!
AI Schedule Importer - Mobile
Admins and Managers can now use the AI Schedule Importer directly from the 7shifts mobile app to quickly build schedules during their trial. This update allows you to upload photos or files from your mobile device and automatically extract shifts, employees, departments, and roles into your account.
- Launch the importer from the schedule page during your trial if you skipped the initial setup.
- Choose to take a new photo, upload an image from your library, or select a document file to begin the extraction process.
- Review and modify extracted data to ensure your departments, roles, and employee assignments are accurate before finalizing.
- Add extracted shifts to your schedule instantly once you receive the mobile notification that processing is complete.
👉 Learn more about how to automate your setup: AI Schedule Importer
New Shift Flags and Updated Design
Additional Shift Flags allow you to track more specific attendance scenarios like "Called Off" or "Called In" directly on the schedule. This update helps you maintain an accurate schedule history and ensures your attendance reports reflect real-world staffing changes without needing to delete shifts.
- You can now select "Called Off" or "Called In" as standard flags when editing a shift on the web or mobile app.
- The web schedule now displays a dedicated flag icon on the shift block instead of the previous striped pattern for better visibility.
- These new flags are automatically included in your Attendance and Worked Hours & Wages reports for more detailed record-keeping.
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Admins/Managers with permissions can see flag icons on the shifts and can tap into the shift details to see the specific flag details.
👉 Check out our Knowledge Base for more details: Shift Flags - Track Sick Time, No Shows, and Lates
Clair On-Demand Pay
Clair On-Demand Pay now automatically enables for eligible companies, allowing your employees to access an advance on their earned wages directly through the 7shifts mobile app. This update provides your team with immediate financial flexibility without requiring any manual setup or administrative effort on your part.
- Offer your staff early access to their wages at no cost to your business and with zero impact on your current payroll or reporting.
- Admins retain full control over the feature with the ability to disable or re-enable the service at any time. Access the add-on by navigating to Settings > Add-ons > Clair On-Demand Pay to manage your company's preferences.
- Ensure a risk-free experience as Clair manages all funding, compliance, and repayments directly with your employees.
👉 Learn more about managing this feature: Clair | On-Demand Pay for Admins
Toast POS Integration Setup
Admins and Managers can now connect Toast POS using a fully guided, self-serve wizard that simplifies the integration process from start to finish. This streamlined experience ensures you can quickly access essential data for labor budgeting, sales forecasting, and Tip Management.
- Follow a step-by-step full-page setup wizard that provides clear instructions and visual aids for each stage of the connection.
- Find and input your 7shifts Partner Group ID directly within the setup flow to ensure a seamless link with your Toast account.
- Use the new Check Connection button to verify your integration status in real-time and resolve any issues immediately.
- Manage multi-location setups easily through a dedicated wizard flow that guides you through authorizing and connecting specific locations.
👉 Learn more about connecting your Toast POS: Toast Integration Guide
Role Color Update
You can now use an updated palette of 20 preset colors to ensure your schedule remains readable in both light and dark modes. These presets replace custom hex codes to provide a consistent, high-contrast experience for all users regardless of their display settings.
- Every color automatically adjusts its tone to remain accessible when you switch between light and dark themes.
- The new palette has been tested and optimized to support the most common forms of color blindness.
- Existing roles have been automatically transitioned to the nearest available preset tone to maintain your schedule's organization.
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Admins and Managers/Assistant Managers with "Can manage roles" permission can adjust Role colors by going to Settings > Locations/Departments/Roles > Roles > Click on the Role me to make edits.
👉 Learn more about managing Roles: Add and Update Roles
Dark Mode for Web
Dark mode offers a high-contrast interface for the 7shifts web app to reduce eye strain and improve focus for your team. You can choose between light, dark, or automatic themes to match your personal preference and browser settings.
- On the web app, hover over your profile pic top right of the screen and choose Theme from the drop-down. Toggle between Light, Dark, or Auto modes.
- Apply the Dark setting to create a more comfortable viewing experience in low-light environments.
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Set your theme to Auto if you want the 7shifts interface to automatically follow your computer's system preferences.
👉 Learn more about personalizing your theme experience: How to enable dark mode in the 7shifts web app
Employee Join Links
The new employee Join Links feature allow Admins and Managers (with permissions) to streamline adding new hires by sharing a secure link for employees to self-submit their contact details. This update removes the need for manual data entry by letting employees provide their name, email, phone number and birth date directly from their mobile device.
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Generate a shareable link from the Schedule page to send via email or SMS.
- Employees easily fill in their details on the request form and submit for review.
- Admins/Managers (with permissions) assign Locations, Departments, and Roles during the approval step to ensure new hires are set up correctly from day one.
- Maintain account security with links that refresh daily and built-in duplicate detection to prevent redundant profiles.
- Review and manage all pending requests on the go using either the web app or the 7shifts mobile app.
👉 Learn more about inviting your team: Manage Join Links
Inactive Employees Tab
The Inactive Employees list has moved to a new tab within the View Employees page to help you navigate your team records more efficiently. You can now toggle between your active and inactive staff members in one centralized location under the Team menu.
- Access the updated list by navigating to Team and selecting View Employees.
- Search for specific individuals within the Inactive Employees tab independently from your active roster.
👉 Check out our Knowledge Base for more details: Managing Inactive Employees
7shifts iPad App
iPad users can now enjoy a seamless mobile app experience tailored specifically for tablet screens. This update replaces the previous web-based view with a native interface that matches the 7shifts mobile app for a more consistent workflow.
- Access your schedule and communication tools through a scaled interface designed for iPadOS.
- Ensure your device is updated to version 2026.10.2 or higher.
- Switch to a web browser at app.7shifts.com if you prefer the classic desktop experience on your tablet.
👉 Learn more about the iPad experience: How to use the 7shifts iPad app or web version