7shifts 101 for Admins

👋 Welcome to 7shifts!  

Now that you've created your account, here is a general tutorial to help you get started!

For more details, below is a handy step-by-step guide to assist you with launching your account.

SKIP AHEAD TO:

Setting up your 7shifts account (steps 1-7)

Adding your staff to 7shifts (steps 8-13)

Scheduling & Communication Tools (steps 14-19)

Training & Support

7shifts 101 Training Webinar

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Setting up your 7shifts account

Step 1: Log into your 7shifts account on our website and confirm your contact information. 

You can access this by going to the 7shifts logo in the top right corner > My Account.

⚠️ If you face any issues logging in, please try the steps to reset your password here.

Step 2: Download the free 7shifts mobile app, by clicking either link below:

 

⚠️ You are welcome to start using the 7shifts mobile app at any time📱. However, the best practice is to continue your account set up initially from your desktop. 🖥

Step 3: Set up your notifications

Step 4: Review switching between multiple accounts

Step 5: Set up your Account Structure

Step 6: Company Settings 101

Step 7: Setting up Labor and Overtime rules

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Adding your staff to 7shifts

Step 8: Review the Levels of Hierarchy & User Types for 7shifts

Step 9: Adding Managers

Step 10: Manager permissions

⚠️ Tip: Once you've set up and invited your managers, you may also want to share with them the following guides:

7shifts 101 for Managers (Web)
7shifts 101 for Managers (Mobile)

Step 11: Adding Employees

Step 12: Wage and salary Overview

Step 13: Inviting Employees

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Scheduling & Communication Tools

Step 14: Time Off 101

Step 15: Availability 101

Step 16: Creating and Publishing a Schedule

Step 17: Review the Labor Budget Tool  

Step 18: Review the Shift Pool

Step 19: Communicating with Employees - Messaging & Announcements

You can go to Announcements to send an email and/or SMS text message to all of your employees.  Announcements act as a bulletin board, sending a one-way form of communication to your employees.

Feel free to use this template: 

Hey everyone! 👋 Welcome to 7shifts — our new scheduling app.  This is how we will be sending out the schedule, so please ensure you download the free mobile app to get your shifts https://7shifts.com/get-app/7shifts

⚠️ Tip: You could also ask your employees to submit their availability and time off, so that it’s in the system, making it easy to build schedules moving forward. 

You may also want to include the following Getting Started Guides for Employees:
 
Employees: Getting Started (Mobile)
Employees: Getting Started (Web)

🎉 That's it. Happy scheduling!

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Training & Support

Our Customer Support team is available from Monday to Friday, 8am - 5pm CST, with reduced coverage on weekends for urgent requests. They’re here to answer all day-to-day support questions.  

You can start a conversation with our Customer Support team through:

• The in-app and webchat (found in the bottom right corner)
• Via email at support@7shifts.com
• By phone at 1-888-979-5877

📚 For self-serve resources, you can search our knowledge base here. 

🎥 Don't forget to check out our 7shifts Product Overview Video.

🔍 Find more information on additional tools like:

Third-Party Integrations
7tasks
Manager Log Book
Operations Overview
Optimal Labor
Advanced Labor Compliance (if applicable to your region)
Employee Engagement
Events
Scheduling Templates

Need more assistance to get launched? Let our Support Team know, and we can connect you with a Client Success Manager to provide additional resources.

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7shifts 101 Training Webinar

Feel free to sign up, or have your managers join one of our webinar sessions below:

🗓 Tuesdays 12pm PST / 3pm EST - Register HERE

🗓 Thursdays 1pm PST / 4pm EST - Register HERE