Update employee wages and salaries with effective dates

In 7shifts, admins and managers can update employee wages and salaries for both past and future dates to ensure labor costs remain accurate.

Things to know

• The Effective Wage Date option is not available if Wage Sync is enabled with a POS integration.
• Updating the minimum wage within Company Settings does not automatically adjust individual employee wages.
• Wage changes will not affect third-party data or 7shifts Payroll that has already been processed.
• Employee wages and salaries are included in the Labor Budget Tool and labor reports depending on their assignments within their employee profiles.

Update wages for a future date

If an employee's pay is changing at a future date, you can schedule the update in advance so it takes effect automatically. Only one future-dated wage change can exist at a time. If a second future wage change is added, the first is automatically removed.

1. In the 7shifts web app, navigate to Team.
2. Select the employee profile.
3. Click the Wages and payment tab.
4. Select Change pay.
5. Enter the new amount and select the future effective date.
6. Click Save.

On the selected effective date, any new shifts created for the employee will reflect the updated rate. To cancel a scheduled wage change, go to the Pay history section, click the three dots next to the change, and select Delete upcoming wage change.

Update wages for a past date

If you need to apply a wage change retroactively, use the Effective Wage Date option to update shifts that have already occurred. Wages can be retroactively applied for up to 30 days in the past. Changes will not affect third-party data or payroll that has already been processed.

1. In the 7shifts web app, navigate to Team.
2. Select the employee profile.
3. Click the Wages and payment tab.
4. Select Change pay.
5. Enter the correct amount and select the past effective date (within the last 30 days).
6. Click Save.

Next steps

Tip: Use the Bulk Wage Edit tool to update pay rates for multiple employees at once.

Confirm the new rate has been applied by reviewing 7shifts Reports or the Time Clocking page. To review a full log of wage changes, go to the Pay history section on the employee's Wages and payment tab.