Paylocity Payroll Export

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If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can export your worked hours in a Paylocity-ready format.

SKIP AHEAD TO:
Activating the Paylocity Export
Preparing your Export File
Include Tips
⚠️ Access to this feature may require an upgrade from your current plan.
⚠️ To access the export you must be using 7punches or have a POS integration that includes labor data.


Activating the Paylocity Export

To enable the export, you'll need to do the following:

1. In the left navigation bar, head to Apps & Integrations:

2. Search and select Paylocity:

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4. Select 'Connect', and Click on 'Complete Set Up' to add the export to your Account.

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5. Once you have added your integration into your account, you will need to enable and customize some of the individual features of the integration. 

These can be accessed by going to Apps & Integrations > My Integrations > Paylocity > Settings:

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6. Enter your additional Custom Export Codes, if applicable.

7. Choose whether to 'Split Hours by Role' under the 'Payroll Mapping' tab.  

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You would also be able to map your Roles ( for Roles Wages under Split Hours by Role) as well as Cost Centres to get further breakdown and analysis of your employees' worked hours within Paylocity.

Mapped Roles:

To complete the setup for Mapped Roles under Apps & Integrations My Integrations > Paylocity > Settings > Payroll Mapping, click on 'Map Roles' and complete the setup on the new window. 

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Cost Centers:

⚠️ You can map up to three cost centers to values in 7shifts, which can be either Location IDs, Role IDs, Department IDs.

To enable Cost Centers, navigate to My Integrations > Paylocity > Settings > Payroll Mapping and follow the steps below based on how your cost centers are setup within your Paylocity account. 

  • Click on 'Enter cost center', complete your cost center mapping and choose Cost Center 1, 2, and 3 based on your Paylocity setup for Cost Centers 
  • Complete the Location mapping by clicking on 'Edit location mapping' as needed
  • Complete the Role mapping by clicking on 'Map roles' as needed
  • Complete Department mapping by clicking on 'Edit department mapping' as needed

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8. Map your Employees between 7shifts and Paylocity by updating their Employee IDs or file numbers. This is required in order to match your Employees in 7shifts to their counterparts in Paylocity on the payroll export.

To get started, click on 'Edit Employee IDs.'

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Enter the corresponding File Numbers for each Employee. 

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Be sure to hit 'Save' at the bottom of the page when you're done updating your employee File Numbers.


Include Tips

Accounts using a supported POS integration will be able to send their tip data to 7shifts. From there, this information can be included with your time-clocking data when processing payroll.

Click on the Tip Export tab and choose whether you'd like to Include tips.  Be sure to hit Save to complete these settings: 


 

Once enabled, select Edit formula to review/modify your Tips to Payroll settings and ensure your tip information is calculated according to your preferences.


Please review carefully to see if your POS or tip source is compatible with your payroll provider.


Preparing your Export File

Before you can run the Paylocity payroll export you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. In the left navigation bar, select the 'Time Clocking' tab, and the appropriate Pay Period.

2. From there, review and 'Approve' or 'Edit' punches, or choose to 'Approve All.'

3. For multi-Location users, you can also choose to sort by Location and approve punches by Location.

4. Once you've approved all punches, you can close the Timesheet.

To close the Timesheet, select 'Close Timesheet' in the top right corner.

⚠️ For multi-Location users, you can close and export Timesheets on a Location basis.

If you are using this method, be sure to select the correct Location in the 'Location' dropdown before selecting the 'Export' option.

5. With the Timesheet closed, you can export it by selecting 'Export' then 'Paylocity.'

6. You can now import your payroll data file into Paylocity.

⚠️ Contact your Paylocity representative if you have questions about this step.

 

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