Missed Your Payroll Deadline? Here’s What to Do (3-Day Payrolls)

Missing a payroll deadline can happen, but there are options to ensure your employees are paid on time. If you’re using 7shifts Payroll with a 3-day payroll processing schedule, here’s what you need to know and the steps you can take.

Option 1: Manual Payments by Paper Check (Recommended)

Manual paper checks are the fastest and most reliable way to pay employees if you miss the payroll submission deadline. You can process these checks immediately.

Key Benefits:

• Immediate Availability: Paper checks are available for download right after payroll submission.
• No Fees:There’s no additional charge for using paper checks to process payroll.
• Tax Handling: Taxes for manual payments are debited via ACH as usual.

Learn how to process payroll manually with paper checks here.

Option 2: Fund Payroll via Wire Transfer

Wire transfers are available in specific situations, such as missed payroll deadlines or failed company debits (e.g., NSF).

Important Information on Wire Transfers:

• Payroll Status: Payroll must be in a Draft state to fund via wire. Payrolls in Pending or Processing status are not eligible.
• Deadline: Wire transfers must be sent before 2:00 PM PT / 5:00 PM ET the day before payday to ensure funds are available on time.
• Missed Deadline: If the wire transfer deadline passes, manual payments via paper check will be required instead.

Critical Considerations:

• Exact Amount Required: The wire transfer amount must match the payroll amount exactly.

• Account Details: Incorrect account details can result in lost funds.

• Irrevocability: Wires are initiated by the employer and cannot be reversed, introducing some risks (e.g., accidental errors or fraud).

• Additional Fee: Wire transfers incur an extra fee.

  • Learn more about 7shifts Payroll additional fees.

How It Works:

• Contact Support: Reach out to our support team to initiate the wire transfer process.
• Coordinate with Your Bank: Use the unique routing and account details provided by our team and Check (our payroll processor) to send the exact payroll amount via wire.
  • Note: Unique wire details are required for each payroll. Previous wire details will not work