7shifts Payroll: Additional Fees

Rate Card Fee

Amended Tax Returns (per return)

Invoice line item: "Payroll - Amended Tax Return Fee"

Applies when a previously filed tax return needs to be corrected and re-submitted.

Charged per employee, per payroll.

$175/return

Next-Day/Rush Pay (for 2-day processing accounts)

Invoice line item: "Payroll - Next Day Pay"

Allows expedited payroll processing for timely employee payments if original submission deadline was missed.

Charged per employee, per payroll.

Missed Your Payroll Deadline? Here’s What to Do (2-Day Payrolls)

$0.65/ employee

Printed & Mailed Tax Documents (W-2s & 1099s)

Invoice line item: "Payroll - Paper Form Mailing Fee"

Paper copies of tax documents mailed to employees or contractors.

Digital versions are provided for free.

How to Opt-in for Paperless Tax Statements: W-2 / 1099

$3/document sent

Fee for using an invalid or placeholder Employer Identification Number (EIN).

Plus a one-time $15 re-collection fee per EIN.

$10/month

Failed Employee Validation/Payment (including Notification of Change)

Invoice line item: "Payroll - Failed Payment from Employer Fee"

Fee for when an employee's bank account details are incorrect or outdated, causing a payment or bank validation to fail. This includes validation attempts that do not have a payment attached, such as when an employee first enters their direct deposit information during onboarding. Includes payments that fail due to invalid account info or bank rejections.

On invoice in 7shifts and in Stripe may show as 'Failed Payment from Employer fee'.

These notifications must be resolved before payroll can successfully process.

• Admins: The employee will be marked as Blocked for Payroll on their profile and in the Payroll Overview until their banking information is updated.

• Employees: They’ll receive an email, push notification, and an in-app banner prompting them to update their payment method.

• Employee Guide: Update your 7shifts Payroll Payment Method.

$25/employee

Payroll Processed Employees

Invoice line item: "Payroll Processed Employees"

Fee for each active employee each month enrolled in 7shifts Payroll.

How am I billed for 7shifts Payroll per employee?

$6/employee

Employer Wire Transfer for Payroll Funding

Invoice line item: "Payroll - Wire Funding Fee"

Used when an employer sends payroll funds via wire transfer instead of the standard ACH debit method.

Typically used for urgent funding.

Funding Payroll via Wire Transfer

$25/wire

Fee for attempting to reverse an employee payment, regardless of whether the reversal is successful.

Fee applies whether successful or not.

How to handle overpayments through 7shifts Payroll

Subject to $75/employee

Late Tax Filing (due to Employer's error)

Invoice line item: "Payroll - Late Tax Filing Fee"

When tax forms are filed late due to missing or delayed information from the employer.

Only applies if the employer is at fault. Charged per filing attempt.

$200/filing

Tax Refiling

Invoice line item: "Payroll - Tax Refiling Fee"

When tax forms are refiled late due to missing or delayed information from the employer.

Charged per filing attempt.

How to resolve a failed tax payment or filing

$200/filing

Return Fee for Unsuccessful Funds Transfer from Employer (e.g., Failed Funding due to NSF) 

Invoice line item: "Payroll - Unsuccessful Payment from Employer Fee"

Charged when a payroll fails due to insufficient funds or other banking issues on the employer's end.

Includes wire re-processing fees.

7shifts Payroll: Failed Funding Guide

$125/return