Timesheet History: Historical Labor Data Snapshots

In 7shifts, every time a Pay Period is closed, a snapshot of the current time clocking data is captured and retained. These snapshots ensure that any changes made after re-opening and adjusting a Pay Period are recorded in a new snapshot, providing a complete historical record of labor data. This article guides Admins and Managers on accessing and reviewing these snapshots and changes within Pay Period data.

Accessing Historical Timesheet History: 

1. Login to the web app as an Admin or a Manager/Assistant Manager with permissions.
2. Navigate to Time Clocking > Pay Periods, click Review next to the pay period in question.
3. Click on the History Icon to access Timesheet History. 

Timesheet History Details and Actions:

Within the Timesheet History, you can view detailed information about each action taken including:

• Action: Indicates if the Pay Period or Location Timesheet was:
  • Opened: Initial state; pay periods are automatically opened based on the payroll frequency set up by the account admin during time clocking setup.
  • Closed: Admins or Managers/Assistant Managers with the appropriate permissions must manually close a timesheet, effectively locking it from further edits.
    Learn more about closing timesheets here.
  • Reopened: Admins or Managers/Assistant Managers with permissions can manually reopen a closed timesheet, allowing further adjustments.
    Learn more about reopening timesheets here.
• Timestamp: Shows the exact Date and Time of the action and specifies the Pay Period or Location Timesheet affected, providing a clear record of changes over time.
• User: Identifies the user who performed each action, adding transparency and accountability for any modifications.

Download Labor Snapshot (Worked Hours & Wages Report)

Admins or Managers with access to all locations can download the Worked Hours & Wages report (CSV), capturing labor data each time the Pay Period is closed. This report provides a reliable record for audits or reviews and can only be downloaded once all Location timesheets are closed, or an Admin closes the Pay Period.