How do I change my pay period/payroll frequency?

Updated March 03, 2025 20:35

Issue

I need to switch my pay period frequency in 7shifts (e.g., from weekly to biweekly) without impacting previous punches.

What To Do

⚠️ Adjusting Time Clocking pay periods in 7shifts will trigger a recalculation in tips, due to the change of dates. This recalculation can lead to tip discrepancies and impact the amounts reflected in Tip Payouts, Tips to Payroll, and Tip Pooling.

You can follow the steps in this article if you need to change your pay period's frequency. Rest assured, that making the following changes will not overwrite previous punches.

Firstly, it's important to understand the difference between...

Time Clocking Pay Periods: These determine how punches and labor data are grouped within 7shifts. Adjusting them impacts tip calculations and payroll exports but does not change payroll submission deadlines or employee pay schedules.

Payroll Frequency (7shifts Payroll Users Only): This setting determines how often employees are paid and when payroll is processed. Changes to payroll frequency must be made through 7shifts Support. Start a chat and provide our team with your desired payroll frequency (e.g., weekly, biweekly, semi-monthly) and your preferred payday (e.g., Fridays, which means submissions occur on Wednesdays).

To change the frequency of your Time Clocking pay period dates, start by disabling 7punches:

Hover over your profile icon (or, select Settings in the left navigation bar) > Add-ons > 7punches > the more options icon > Disable:
Refresh your browser.
Click on Enable 7punches:
In the left navigation bar, head to Time Clocking.
Click Get started > follow the on-screen prompts to set the Pay Periods:

Once complete, the updates will only apply to the new pay period moving forward. In other words, any changes made will not apply retroactively.

If you would like to adjust the existing pay periods to match the new frequency, you can do so by editing your pay period dates:

Go to Time Clocking > the more options icon next to the pay period you need to edit the dates for > select Edit this Pay Period's dates > choose your new start/end dates for your pay period > click OK:

You can think of your pay periods as folders. The date ranges that are visible will include all the punches within that specific timeframe. Once you edit the pay period dates for one date range, the following pay period dates will adjust automatically.