How do I change my Pay Schedule frequency?

Updated December 16, 2025 15:04

You can follow the steps in this article if you need to change your pay schedule frequency. Rest assured, that making the following changes will not overwrite previous punches.

Prerequisites

⚠️ Only Admins can edit the pay schedule frequency on the web app.

⚠️ Managers/Assistant Managers can edit pay period dates if they have the permission 'Can manage time punches' and 'Can edit payroll period dates'.

⚠️ Adjusting Time Clocking pay periods in 7shifts will trigger a recalculation in tips, due to the change of dates. This recalculation can lead to tip discrepancies and impact the amounts reflected in Tip Payouts, Tips to Payroll, and Tip Pooling.

Understanding Pay Schedule vs. Pay Periods

Pay Schedule: This is the consistent frequency a company uses to pay its employees (e.g., weekly, bi-weekly, semi-monthly, or monthly).

Pay Periods: These are the specific date ranges within the pay schedule that group employee punches and labor data within 7shifts. Adjusting these periods affects tip calculations and payroll exports, but it doesn't change your actual payroll submission deadlines or employee pay schedules.

⚠️ Note for 7shifts Payroll customers: Changes to pay schedule after running at least 1 payroll must be made through 7shifts Support. Start a chat and provide our team with your desired payroll frequency (e.g., weekly, biweekly, semi-monthly) and your preferred payday (e.g., Fridays, which means submissions occur on Wednesdays).

To change the frequency of your Pay Schedule, follow the steps below:

Log in to the web app as an Admin.
In the left navigation bar, head to Time Clocking > Click the more options icon > Click Edit pay schedule.
Choose your new Pay frequency and start date > Click Change pay schedule.

Note: A Transition pay period may be created to cover the gap of punches between your current and new pay schedule.

Once complete, the updates will only apply to the new pay period moving forward. In other words, any changes made will not apply retroactively.

If you would like to adjust the existing pay periods to match the new frequency, you can do so by editing your pay period dates:

Go to Time Clocking > click the more options icon next to the pay period you need to edit the dates for.
Select Edit this Pay Period's dates > choose your new start/end dates for your pay period > click OK.

You can think of your pay periods as folders. The date ranges that are visible will include all the punches within that specific timeframe. Once you edit the pay period dates for one date range, the following pay period dates will adjust automatically.