Can I change the PTO pay rate for salaried employees?

Can I pay salaried PTO at a different rate?

No. By default, salaried employees aren't eligible for adjusted PTO rates within their standard profiles in 7shifts Payroll. You can work around this by creating a custom earning code and manually updating the employee's time off balance.

Why this happens

In 7shifts Payroll, salaried employees have a fixed compensation structure tied to their employment profile. Because their pay is non-hourly, 7shifts Payroll calculates PTO based on their standard salary rate automatically. Managers can't enter a one-off adjusted rate directly under the standard PTO earning category.

What to do

To pay out a salaried employee at a different rate, create a custom earning code to process the payment, then manually update their PTO balance.

Step 1: Create a custom earning code

1. Log in as an Admin.
2. Go to Payroll > Business Settings.
3. Click + Add Custom Earning.
4. Set the earning code type to non-hourly regular.
5. Name the code something clear, such as "Adjusted PTO Payout".

Step 2: Run payroll and adjust the balance

1. During the payroll run, apply your new custom earning code and manually enter the gross amount you want to pay the employee.
2. In the 7shifts web app, go to the employee's profile and select Time Off.
3. Manually deduct the used time off hours under their profile to keep your internal tracking accurate.

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