How to choose between adding a location or opening a new 7shifts account
Choosing the right account structure keeps your team and settings organized as your business grows. Use this article when you add another business, a second location, or a new restaurant to your 7shifts account.
Do you use 7shifts Payroll? You can have multiple EINs in one 7shifts account, read Use multiple EINs with 7shifts Payroll to see if this setup suits you.
Things to know
- 7shifts Payroll supports multiple EINs in one account. Review the requirements in Use multiple EINs with 7shifts Payroll and reach out to the 7shifts support team to request access.
- Without 7shifts Payroll, choose a location-based structure when your businesses share the same company entity, ownership, and staff. Choose a separate account when they’re distinct business entities, franchises, or branches with different owners, administration, company settings, or billing plans.
- Using the same email address for multiple accounts lets you switch between them with the dropdown menu in the top-left corner.
Note: If you use an integrated payroll partner and don't run payroll in 7shifts, separate accounts may be required for your payroll setup. If you are unsure what is best for your team, reach out to 7shifts support for assistance.
Option 1: Add a new location
Adding a new location is the best choice if employees frequently work across different sites and you want to keep management under one roof.
- Account Owners and Admins manage all locations with a single login.
- You can schedule the same employees across multiple locations without creating duplicate profiles.
- Some company settings need to be the same across locations. However, you can customize some Labor and Compliance rules for each specific location.
- 7shifts adds the new location to your existing billing plan.
Tip: You can use a different payment method for each location. Learn more in Update Your Account Payment Method.
Set up a new location
- Log in as an Admin to the web app.
- Go to Settings.
- Select Locations, Departments & Roles.
- Click Locations and select + Add > Location.
The new location appears in your account on the schedule page, as shown below.
Option 2: Create a separate account
Creating a separate account may be the best choice if the new site operates as its own business entity and does not share staff with your current locations.
- You can assign a different Account Owner and Admins for each account.
- Each account keeps its own Company Settings, pay schedules, and billing plans.
- Employees are managed separately, and schedules don't overlap or sync between accounts.
Set up a separate account
- Visit the 7shifts sign-up page and select Start Free Trial.
- Register the new account using a different email address. You'll link the two accounts in step 3 so you can switch between them.
- Update your email in profile settings after the account is created so it matches your primary login. This lets you switch between the two accounts from one login. Follow the steps in Connect Multiple 7shifts Accounts.
The two accounts appear as separate entities in the top-left dropdown when both use the same email, as shown below.
Note: If you don't have an alternative email address, contact our support team for help setting up your new account.
Frequently asked questions
Should I add a new location or open a separate account if I use 7shifts Payroll?
Add a location if the new site uses the same EIN as your current locations. If the new business has its own EIN and runs payroll on the same schedule, add it as a business entity with Multi-EIN. Open a separate account if the new business has its own EIN and needs different account owners, admins, company settings, or billing plan, or if it runs payroll on a different schedule. Check the requirements in Use multiple EINs with 7shifts Payroll before you request Multi-EIN.
Do I need a separate account for a second EIN?
No, if you use 7shifts Payroll and meet the Multi-EIN requirements, you can add the second EIN as a business entity in your existing account. Check the requirements in Use multiple EINs with 7shifts Payroll for more information.
Can I use the same email address if I have two separate accounts?
Yes. Use the dropdown in the top-left corner to switch between accounts.
Can I have different plans for each location on the same account?
No. All locations in the same account will need to have the same plan type. If you require different plans for the new location you will need to open a separate account.