Add & Update Departments
Departments are key to organizing your restaurant’s schedules, as it allows you to group employees by their specific work areas or responsibilities.
Departments in 7shifts represent different work areas or teams within a Location, such as Front of House (FOH) or Back of House (BOH). Each Department can have its own Schedule view, allowing managers to focus on the specific teams they oversee. So your number of Departments will usually be determined by the number of schedules you create for each week. There are no limits to how many employees can be added to a department.
In this article, you'll learn how to create new Departments and edit existing ones in your 7shifts account.
⚠️ Location name and Scheduling Hours can be edited on mobile. The remainder of Location settings can only be accessed on the web app.
- Login as an Admin > click on the menu icon
> tap on Locations, departments & roles:
- On the Location page, click on the Location you want to edit:
- Tap + Add department under the corresponding Location:
- Enter a Department Name > click Add department:
- Login as an Admin > Head to Settings (or, click your profile icon) > Locations/Departments/Roles.
- Select the Departments tab.
- Click + Add Department.
- Enter the name of your new Department, and be sure to select the proper Location before clicking 'Save.'
- If you have multiple Departments, you can use the star icon to set your default department. The selected Department will appear as default on the Schedule page for the entire Account.
- Login as an Admin on the web app > Head to Settings (or, click your profile icon) > Locations/Departments/Roles.
- Select the Departments tab.
- Click on the pencil icon
to make edits to the department.
- Change the Department name, or set it as your default schedule. The selected Department will appear as default on the Schedule page for the entire Account.
- Click Save to complete these changes.
Tips For Full-Service Restaurants:
In a full-service environment, you may more likely have several different Roles and more than one manager on duty that employees report to. If these Managers oversee separate groups of Employees (such as FOH and BOH), these groups would be seen as separate Departments within 7shifts. This way, each Manager can manage and communicate with their teams separately or with more ease.
Example:
Tips For Quick Service Restaurants:
If your employees work in a smaller space or work Roles on a more interchangeable basis, you may wish to create a single Department so that everyone on your team appears together on the same Schedule.
Example:
What's Next?
To begin Scheduling for each Department, you will first need to create your Locations and Roles within them. The Locations and Roles you create in 7shifts will help you quickly assign and organize your employees.