How to fix missing payroll classifications in Multi-EIN accounts

This issue typically occurs for companies using multiple Employer Identification Numbers (Multi-EIN). If an employee has an existing record with 7shifts Payroll and you later transition to a Multi-EIN setup, 7shifts Payroll may not automatically assign a classification for a specific business entity.

Why the classification is missing?

When you use Multi-EIN, each employee must be mapped to a specific legal entity. If a pay run has already been finalized for that period, the record locks automatically. This safety feature prevents taxes from being calculated incorrectly, but it also prevents you from simply editing the existing classification.

How to resolve the missing classification

Following these steps ensures your payroll data remains clean and your tax filings stay compliant!

1. Login to 7shifts on a web browser.
2. Navigate to Team > click on the employee profile to expand more details.
3. Navigate to the Employment tab.
4. Under the Employment History section. 
5. Terminate the employee's current employment period that contains the incorrect or missing information.
6. Click + Add employment period specifically for the correct business entity.

7. Assign the correct Payroll Classification (such as W2 or 1099) > Save employment period.