What To Do When the Submission Deadline Falls on a Weekend/Bank Holiday

Question

Why does 7shifts Payroll suggest an earlier submission deadline for my semi-monthly pay schedule, and how can I ensure the full pay period is captured?

Answer

When a semi-monthly pay date falls on a weekend or a bank holiday, 7shifts Payroll automatically triggers a warning or suggests an earlier submission deadline to account for bank closures. The foundational cause for this earlier deadline is that banks do not process ACH transfers on weekends or bank holidays.

To ensure the full pay period is captured, you have two options:

• Wait until the next business day: You do not have to submit on the suggested early deadline (e.g., Friday). You can wait until the next business day (e.g., Monday) to submit for the full period. Your 3-day processing window will begin on the day you submit, and employees will still be paid by the desired pay date.Log in as an Admin.
  1. On the next business day (e.g., Monday), complete and submit your payroll as usual.
  2. Your 3-day processing window will start on the submission day, and your employees will still be paid by the desired pay date.
• Run an off-cycle payroll: If you prefer to submit the majority of your payroll early, you can exclude the remaining days of the period and then run an off-cycle payroll later to capture those specific hours.
  1. Submit your main payroll early, excluding the hours/days remaining in the pay period.
  2. After the pay period ends, run an off-cycle payroll to capture the remaining

Why this happens

7shifts Payroll anticipates bank closures to help you avoid late payments and uses a standard 3-day processing window. Bypassing the automated warning and submitting on the actual next business day typically provides enough time for funding to reach employees on schedule.