Request Time Off
Before submitting your Time Off requests to your employer, it's important to understand the difference between submitting Time Off and Availability in 7shifts.
Time Off: Use this option when you need to take vacation time or request specific days off from work. This is ideal for planned absences like vacations, personal days, or important events.
Availability: Inform your manager of regular scheduling conflicts, such as school, another job, or personal commitments, indicating when you are unable to work during the week. Learn more about Availability here.
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How to Submit a Time Off Request
Use the tabs to change your viewing preferences through the mobile or web app:
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Tap on the More Menu ☰ > select the Time Off tab:
- Tap the ' + ' button to create a new Time Off Request.
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Fill in the details of your request:
- Select the category of time off: Paid, Unpaid, or Paid Sick time off (depending on your Company Settings)
- Specify whether or not you would like 'Full' or 'Partial' days. Toggle 'on' for full, 'off' for partial
- Enter the specific dates and time (if requesting partial days) for your request
- Enter any comments. (Your employer may require comments before you can submit your request.)
- Click Save to complete your request.
- Your manager will be notified of your Time Off request.
You will be notified via email, mobile SMS/push notification, or both when the request is approved or declined. -
To review the status of your requests, tap on the More menu ' ☰ ' in the bottom right corner and select the 'Time Off' tab:
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To edit or delete a Time Off request, tap on the request and then tap on the three dots in the top right corner:
- Log in to the web app.
- In the left navigation bar, head to Time Off.
- Click on the + Request Time Off button.
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Select the dates you are requesting off. Your Manager may require you to leave a comment to explain why you need this time away from work.
⚠️ If your manager has enabled PTO or SPTO, these options will be available via a dropdown menu.
- Click Submit.
- Once you submit your Time Off request, it is sent to your Manager for approval. Depending on your notification settings, you'll be notified by email, SMS/push notification, or both after your Manager approves or declines your request. Until then, your request is marked as Pending.
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To view Approved, Declined, or Pending requests, use the dropdown menu to filter:
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To edit or delete the request, click on the three vertical dots to the right:
Approved Time Off Requests
- Once a Time Off request has been approved, it isn't possible to edit it. To make changes, delete it and submit a new request.
- Approved Time Off requests do not guarantee that you won't be scheduled. Managers or admins can override approved requests and assign shifts if needed. If this happens, reach out to your manager for clarifications, or consider offering up/trading your shift.