Creating & Managing Events (Web)

Updated April 08, 2023 14:22

Enter your Events into 7shifts to see them on the Schedule. This will help you schedule the right number of staff on busy nights and allow your staff to see these upcoming Events as well.

You can add Events from the web app using two main methods: directly from the Schedules page or under the Events section.

SKIP AHEAD TO:

Creating an Event from the Schedule Page

Creating an Event from the Events section

Employees Viewing Events

⚠️ Admins will have default access to add/edit/delete Events. However, Managers/Assistant Managers will require the 'Can manage events' manager permission.

📱 Click here to learn to create and update your Events on the mobile app.

Want to sync Events you have entered in 7shifts into your Google Cal or Apple Calendar? Here's how.

To create an Event from the Schedules page

1. Click on the '+' option under the selected day.

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2. From there, you can add the Event details.

You can change the color of the Event by clicking on the color dropdown next to the Event title. If your Event repeats, you can set the frequency at which you want it to reoccur in the 'Repeat' dropdown.

3. When finished, click on 'Create.'

Once the Event is created, it automatically appears at the top of the Schedule for the Location the Event was assigned to.

Click on the Event to view the details. If you need to make any changes, click on 'Edit.'

To view all Events, click on 'More' to expand this section.

To create an Event from the Events section

1. Head to Schedules > Events.

2. Click on the '+ Create Event' button.

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3. From here, you can add the Event details.

You can change the color of the Event by clicking on the color dropdown next to the Event title. If your Event repeats, you can set the frequency you want it to reoccur in the 'Repeat' dropdown.

Once the Event is created, it automatically appears at the top of the Schedule for the Location the Event was assigned to.

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Click on the Event to view details. If you need to make any changes, click on 'Edit.'

From the Events page you can view your monthly calendar and click on events for more details.

⚠️ Any multi-day or recurring Events cannot be edited from this page, and you will see this prompt when you click on them.

Navigate back to the Schedules page to make edits to these Events.

Employees Viewing Events

Employees will be able to see the Events on their schedule from both the mobile app or web app.

Here's what an employee will see when viewing their shift details on the mobile app:

Here's what they'll see on their Dashboard page when they login to the web app at app.7shifts.com:

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Employees will also be able to see Scheduled Events when their shifts are emailed to them upon a Schedule published:

If you have the Shift Reminders setting enabled, details of Events are also included in the notifications that are sent.