Approving/Declining Time Off Requests
Admins and Managers can approve or decline employee time off requests in 7shifts from both the web and mobile apps. All time off requests must be approved before they're finalized on the schedule.
Things To Know
Important: Manager and Assistant Manager users require the permission Can approve/decline employee time off requests to approve or decline time off.
Important: Manager users can't approve time off requests from other Manager users. Managers only receive requests from Assistant Managers and Employees who share the same Location and Department.
- If a time off request is deleted by a Manager, the employee receives an email notification and the request no longer appears on the schedule.
- When approving or declining a request, you can leave a comment. That comment is included in the notification sent to the employee.
- Employees can submit time off requests for dates where a schedule has already been published. There's no setting to block time off requests on published schedule dates.
Approving or declining a time off request
Use the tabs below to follow the steps for your platform.
- From the More menu ☰, select Time Off.
- Under the Requests tab, review all pending time off requests.
- Tap a pending request to expand it and review the details.
- Choose Approve to approve the request. Or tap the More Options icon to Delete, Edit, or Decline the request.
- Optional: Leave a comment when approving or declining. The comment is included in the notification sent to the employee.
In the web app, Admins and Managers can approve or decline time off requests in two ways: from the Schedule or from the Time Off tab.
Approving or declining from the Schedule
Important: To approve or decline time off from the Schedules page, Manager and Assistant Manager users also require the permission Can manage schedules.
- Navigate to Schedule > Schedules.
- Click the cell that contains a Pending Time Off request.
- If the request conflicts with any previously approved time off, those conflicts appear in the modal.
- Choose Approve or Decline.
- Optional: Send a message to the employee. The message is included in their approval or denial notification.
Approving or declining from the Time Off tab
- Navigate to Schedule > Time Off.
- Under the Requests tab, review all pending time off requests.
- If the request conflicts with previously approved time off, click the Conflicts button to view all conflicts.
- Click the status to Approve or Decline the request.
- Optional: Send a message to the employee. The message is included in their approval or denial notification.
Next Steps
To learn how to submit time off requests for employees, refer to Submit Time Off on Behalf of Employees