Paycom Payroll Export

Updated December 21, 2022 22:09

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can export your worked hours in a Paycom-ready format.

SKIP AHEAD TO:

Preparing your Export File

⚠️ This feature is only available on the Works plan or higher.

⚠️ To access the export you must be using 7punches or have a POS integration that includes labor data.

Activating the Paycom Export

To enable the feature, you'll need to do the following:

1. Hover over to More > Apps & Integrations :

2. Select the Explore tab:

3. Search and select Paycom, then click 'Connect.'

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4. Click on 'Complete Set Up" to add the export to your Account. From here, you will need to enable and customize some of the individual features of the Export.
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5. Alternatively, you can find these settings under More > Apps & Integrations > My Integrations > Paycom and click on 'Settings.'

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6. Enter your additional Custom Export Codes, if applicable.

7. Under the 'Payroll Mapping' tab, choose whether to 'Split Hours by Role.'

⚠️ If this setting is enabled, Employee hours will be split into separate columns in the spreadsheet, but will not be associated with your payroll provider’s departments, pay codes, or wage codes. (However, this can be manually added to the spreadsheet before uploading to the payroll program.)

For more information please reach out to support at support@7shifts.com.

8. Map your Employees between 7shifts and Paycom by updating the Employee ID’s or 'File Numbers' for your staff. This is required in order to match your Employees in 7shifts to their Paycom ID numbers and have those included in the CSV.

To get started, click on 'Edit Employee IDs.'

Enter the Employee's File Number next to their name.

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Be sure to hit 'Save' at the bottom of the page when you're done.

Preparing your Export File

Before you can run the Paycom payroll export, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the 'Time Clocking' tab at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Modify' any unapproved punches, or choose to 'Approve All.'

⚠️ For multi-Location users, you can also choose to sort by Location and approve punches by Location.

3. Once you've approved all punches, you're ready to close the Timesheet.

To close it, select 'Close Timesheet' in the top right corner.

⚠️ For multi-Location users, you can close the Timesheet and export it on a Location basis.

If you are using this method, be sure to select the correct Location in the 'Location' dropdown before selecting the 'Export' option.

4. After the timesheet has been closed, you can export it by selecting 'Export' then 'Paycom.'

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5. You can now import your payroll data to Paycom.

⚠️ Contact your Paycom representative if you have questions about this step.