Paycor Payroll Export

Updated June 24, 2024 15:46

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can export your worked hours in a Paycor-ready format.

SKIP AHEAD TO:

Preparing your Export File

⚠️ Access to this feature may require an upgrade from your current plan.

⚠️ To access the export you must be using 7punches or have a POS integration that includes labor data.

Activating the Paycor Export

To enable the export, you'll need to do the following:

1. In the left navigation bar, head to Apps & Integrations:

2. Search and select Paycor, then click 'Next.'

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3. Enter your Company Code, and click 'Connect.'

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4. Once you have added your integration details to your account, you will need to enable and customize some of the individual features of the integration.

Head over to Apps & Integrations > My Integrations > Paycor > Settings to find these settings.

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5. Enter your additional Custom Export Codes, if applicable.

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6. Choose whether to 'Split Hours by Role.'

⚠️ If this setting is enabled, Employee hours will be split into separate columns in the spreadsheet, but will not be associated with your payroll provider’s departments, pay codes, or wage codes. (However, this can be manually added to the spreadsheet before uploading to the payroll program.)

Preparing your Export File

Before you can run the Paycor payroll export you'll need to ensure that you've properly approved all punches and closed your timesheet.

⚠️ Only Admins can close all timesheets, a mandatory step to send payroll data to your integration successfully.

1. In the left navigation bar, select the 'Time Clocking' tab, and the appropriate Pay Period.

2. From there, review and 'Approve' or 'Edit' punches, or choose to 'Approve All.'

For multi-Location users, you can also choose to sort by Location and approve punches by Location.

3. Once you've approved all punches, you can close the Timesheet.

To close the Timesheet, select 'Close Timesheet' in the top right corner.

⚠️ For multi-Location users, you can close the Timesheet and export it on a Location basis.

If you are using this method, be sure to select the correct Location in the 'Location' dropdown before selecting the 'Export' option.

4. After it's closed, you can export the Timesheet by selecting 'Export' then 'Paycor.'

5. You can then import your payroll data to Paycor.

The columns included in the Paycor export are:

Co Code

Batch ID

File #

Reg Hours

O/T Hours

Hours 1 Code

Hours 1 Amount

Earnings 1 Code

Earnings 1 Amount

Earnings 2 Code

Earnings 2 Amount

Temp Rate

Temp Dept

Shift

Pay #

Tax Freq

Gross Receipts

⚠️ Contact your Paycor representative if you have questions about this step.