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Set Up Custom Earning Codes in ADP Run

Updated

Custom earning codes allow businesses to categorize different types of earnings in their payroll system. In ADP Run, these codes can be used to separate credit card (CC) tips and cash tips, ensuring accurate payroll reporting.

⚠️ Account settings in ADP may vary depending on how the account was initially set up.  If you're unsure on how to add custom earning codes, reach out to your ADP representative for more assistance.

How to Set Up Custom Earning Codes in ADP Run

Once custom earning codes are added in both ADP Run and 7shifts, CC and Cash tips will be recorded in separate columns in ADP Run instead of being grouped together. This prevents duplicate tip reporting and ensures accurate payroll processing.

Complete the following using ADP admin and 7shifts admin credentials:

Step 1: In ADP 
⚠️ 7shifts automatically sends over the default earning codes CREDTIPN (for tips paid out to employees during payroll) and CREDTIPP (for tips owed to employees but not yet paid) to ADP Run. 

If your ADP account setup already uses these codes, adding them manually as custom earning codes in 7shifts can break the sync.
  1. Log in to your ADP Run account.
  2. Navigate to Settings > Earning and Deductions.

  3. Scroll to the bottom of the page, select Add Earning:

  4. Select Tips and Gratuities as the category.
  5. Add the appropriate earning code:
  6. Click Save.
Step 2: In 7shifts
  1. Log in to 7shifts as an Admin.
  2. In the left navigation bar, head to Apps & Integrations > My Integrations > ADP Run. 
  3. Click on the Settings > Tip Export tab.

  4. Enable Include Tips > Edit formula:

  5. Select Set up your tip calculation and select a Location. Click here to learn more about Tip Calculations.
  6. Under Tips paid on shift, select Declared or Total based on your POS integration.
  7. Under Tips Paid on Tip Payouts or Payroll, add your source.
  8. Head back to your ADP Run settings and click on the Custom Earnings Codes tab > Add integrations data:

  9. Enter the same custom earning codes your setup in ADP Run:

  10. Click Save & Close.
  11. Moving forward you can also navigate to Tip Management > Settings > Set up your tip calculations and verify that tips are mapped correctly to payroll setting to prevent errors.
 

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