Paying Inactive Hourly Employees via 7shifts Payroll

Question: 

Will an hourly employee get paid for their worked hours via 7shifts payroll if they are deactivated or terminated before the end of a pay period? 

Answer: 

Yes, a deactivated or inactive hourly employee will be paid for their worked hours as long as the punches for that pay period are present and approved in 7shifts.

The deactivation date and termination date do not impact payment for hourly employees' worked hours (time punches) if they have been properly recorded and approved.

Steps to Ensure Payments for Deactivated Hourly Employees: 

1. Review Time Punches:
   • In the 7shifts web app, navigate to Time Clocking and select Review next to the appropriate pay period.
   • Confirm that all worked hours for the deactivated employee are recorded for the pay period.
   • Add any missing punches to ensure all hours are accounted for.
     • For more details, see this guide on adding time punches.
2. Approve Time Punches:
   • Approve all punches for the deactivated employee within the relevant pay period.
     • For more details, see this guide on approving time punches.
   • Approved punches ensure the hours will be included in the payroll export.
3. Process Payroll as Usual:
   • Deactivated employees with approved punches will automatically appear in payroll for the worked hours.
   • No additional steps are required to include them in payroll.

Example Scenario:

• Deactivation Date: January 20th (employee marked inactive in 7shifts).
• Pay Period: January 15th - January 31st.
• Worked Hours: The employee worked January 15th–20th.
• Payroll Action: As long as the hours from January 15th–20th are approved, the employee will be paid for those hours in the January 31st payroll.