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PTO Balances on 7shifts Payroll Pay stubs

Updated

Question: 

Do PTO (Paid Time Off) balances appear on 7shifts payroll pay stubs?

Answer: 

Yes, 7shifts Payroll complies with state laws requiring employers to display employees' PTO balances on pay stubs:

If PTO is used and paid in a pay period, it will appear as a line item in the employee’s Gross earnings. 

  • PTO does not appear using your custom PTO policy names (for example, “Vacation – Full Time”). Pay stubs use standardized labels: Paid time off or Paid sick time. 

If it is not used, it will not appear as a line item. 

⚠️ Important note on Accrual: When you enable an accrual policy, PTO accrual begins for all assigned employees on January 1st of the current year, regardless of when you created the policy or the employee's hire date.

Here are key details to ensure proper PTO balance display on employee paystubs:

  1. PTO Policies Must Be Assigned:
  2. PTO Accrual Adjustments Are Not Retroactive:
    • Edits made to PTO accruals cannot be retroactively applied to previous pay stubs.
    • Adjustments will self-correct and reflect on the next pay stub, ensuring transparency and accuracy for both employers and employees.
  3. PTO Policies and Pending Payrolls:
    • If a payroll is submitted but remains in a pending state, any newly created or applied PTO policies will not appear on that payroll.
    • To apply updated PTO policies, the employer must re-open, re-sync, and re-submit the payroll. Only then will the changes take effect.

 

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