Reassign Shifts on the Schedule
When scheduling in the 7shifts web app, the Employee Selector in the shift modal allows Admins and Managers to easily assign or reassign shifts to specific employees. It highlights any conflicts or warnings to ensure the right employee is scheduled. Whether creating or editing a shift, the Employee Selector provides flexibility and clarity in choosing which employee will be assigned to the shift.
When interacting with a shift on the schedule in the web app, the shift modal will display an editable Employee Selector dropdown.
Assign/Reassign a Shift: Functionality Overview
Employee & Role Assignments
The Roles and Employees available in the shift modal when creating or editing a shift depend on the selections you have already made. Expand each scenario below to learn more.
Example: Alexis Bill is selected, the Role dropdown includes all Roles Alexis has been assigned.
Example: Host is selected, the Employee selector incudes all employees assigned to the Host Role.
When creating an Open Shift, users can assign a specific Role or leave the Role assignment blank, allowing flexibility in who can pick up the shift.
Option 1: Select a Specific Role
The open shift will be available in the shift pool for employees assigned to that Role.
Example: Bartender is selected, the open shift will be available to pick up by all employees assigned to the Bartender Role.
Option 2: Leave the Role assignment blank
If no Role is selected, the shift will be available in the shift pool for all employees assigned to that Department.
Example: No Role is selected, the open shift will be available to pick up by all employees assign to the Department.
Warnings & Conflicts
When selecting a specific employee for the shift you are creating, the Employee Selector will display available employees at the top, listed in alphabetical order, and unavailable employees at the bottom. This organization is based on their approved availability, time off, and already scheduled shifts. You can scroll through the list to see all employees who may be eligible for the shift.
When selecting an employee for a shift, the Employee Selector and shift modal will highlight the following warnings if the account is configured to support them. Expand each warning type to learn more.
Scheduling exceptions will be flagged if the shift violates your jurisdiction's labor compliance rules.