Birthdays and Work Anniversaries

Promote a happier workplace by celebrating important staff events! Staff Birthdays and Work Anniversaries will appear on the Schedule as Events for Admins, Managers, and Assistant Managers.

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⚠️ Access to this feature requires the Entrée plan or higher.
⚠️ Admins will have default access to view any Birthdays and Work Anniversaries Events. However, Managers and Assistant Managers will only be able to see an Event if they are assigned to the same Location as the Employee.
⚠️ Currently, Employee user types do not see these Events. Also, these Events will not be included in any schedule notifications, daily roster reports, or when printing schedules.


How Birthday and Work Anniversary Events are created 

Birthdays and Work Anniversaries are auto-generated based on the hire date or birthday entered under their user profile. These Events will resync every 24 hours. If there are any changes to a user’s profile, these Events will stay up to date with those changes. For example:

  • When a user enters or updates their birthday, 7shifts will create or update the Event.
  • When an employer enters or updates the user's hire date, 7shifts will create or update the Event.
  • When a user's Location assignment changes, the Event's Location(s) will update accordingly.
  • When a user removes their birthday, the Event will be deleted.
  • When an employer removes a user's hire date, the Event will be deleted.
  • When a user has been made inactive, the Event will be deleted.
⚠️ Please note that Birthdays and Work Anniversaries cannot be deleted manually or edited like normal Events. This keeps these types of Events in sync with the user's actual birthday and work anniversary date in their profile.


(Birthday field under an employee's profile)

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⚠️ Birthdays can only be updated by the user.


(Hire date field under an employee's profile)

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⚠️ The hire/start date can only be entered for a user by an Admin or Manager/Assistant Manager with permission to update a user's profile


Viewing Staff Birthdays and Work Anniversaries 

1. Birthdays and Work Anniversaries can be viewed directly on the Schedules page. These Events are all-day Events, so they will be listed before time-specific Events.

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2. By default, these types of Events will appear on the Events Page for Admins. However, Managers and Assistant Managers will require the Manager Permission 'Can manage events' to view this page specifically.

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3. On the Schedule or Events pages, you can click on the Event to view its details.

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4. These Events will also be visible on your daily roster when you go to the Dashboard > Who's working?.

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5. On the Mobile app, Admins, Managers, and Assisant Managers can see these Events anywhere they see regular Events. For example, they can be viewed under the Schedules tab or under the Events section.

(Schedules tab)

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(Events section)

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⚠️ Managers and Assistant Managers will require the Manager Permission 'Can manage events' to access the Events section.
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