Availability Company Settings

Customize how employee availability is managed in 7shifts, including the approval process, visibility, and flexibility for schedule submissions. Managers can maintain control over shift scheduling while giving employees the ability to manage their availability when necessary.

Access Availability Company Settings

1. Log in to the web app as an Admin.
   
   

2. In the left navigation bar, head to Settings > (or, click on your profile photo) Company Settings.
   
   

3. Select the Availability tab:
   
   

   

Availability Settings Overview

Here’s an overview of the settings you can adjust to control how employees submit their availability:

• Temporary availability: Enable this to allow employees to set availability for a temporary timeframe. When disabled, employees can only submit recurring availability.
  
  

• Allow submissions for published schedules: When this option is enabled, employees can submit or update their availability for weeks when a schedule has already been published.
  
  

• Availability visible to employees: If disabled, only managers will see the availability tab. Keeping this enabled allows employees to manage their availability themselves, promoting transparency.
  
  

• Availability approvals: If checked, managers must approve any availability changes submitted by employees before they take effect. This ensures managers have control over availability updates.

Availability vs. Time Off

While availability is used to let managers know of recurring or preferred work times, Time Off is for specific, one-time requests when an employee needs a particular day off and cannot work. Time Off is typically requested on a case-by-case basis and is not part of ongoing schedule management.

Recurring vs. Temporary Availability

By default, employees are able to submit Recurring Availability, which indicates their ongoing availability preferences for any given day of the week.

• Recurring Availability applies automatically to future or past weeks on the Schedule page. For example, an employee might set their recurring availability to indicate that they cannot work on Tuesdays due to classes.

• Temporary Availability works similarly to recurring availability, but it is used for a specific time period. For instance, an employee who normally cannot work on certain days might be available temporarily during a school break. In this case, they can submit temporary availability to let managers know they are available to work extra hours for a set period.

When an employee submits Temporary Availability, it overrides their recurring availability for the specified weeks. Once the temporary availability expires, the schedule will revert back to their recurring availability.