Navigating the Taxes Tab in 7shifts Payroll

Accounts using 7shifts Payroll can use the Taxes tab to manage and review all payroll-related tax filings, payments, and year-end forms in one place.

Things To Know

Access Account Tax Information

1. Log into the web app as an Admin.
2. In the left navigation bar, select Payroll.
3. Select the Taxes tab.
4. Select your business from the dropdown at the top of the page.

The page contains three main sections: Year End, Tax Forms and Tax Payments.

Manage Year-End Forms

In the Year-End section, you can manage year-end documents for regular employees and contractors, such as W-2 or 1099 forms.

• Employees (W-2): This section displays the total number of regular W-2 employees.
• Contractors (1099): This section displays the total number of independent contractors.
  • Learn more about Adding & Classifying Employees as Contractors (1099) here.

Edit Tax Information for Terminated Employees

Terminated employees do not appear under the primary employee management list in 7shifts Payroll. If you need to update tax information, like adding a missing Social Security Number (SSN) for a terminated employee, you can update the profile directly within the Year-End section.

1. In the Year-End section, select W2 Employees.
2. Search for the terminated employee.
3. Select the pencil icon to the right of the employee name to edit the profile.
4. Add the Social Security Number or update the required fields.
5. Select Save to commit your changes.

Review Company Tax Forms

The Tax Forms section lists all filed payroll tax forms for the company. If the section displays "No tax forms found," filings have not yet been completed for the selected period.

The Tax Forms section provides an overview of:

• The specific tax form (such as 941 or 940)
• The jurisdiction (federal, state, or local) to which the form is submitted
• The tax period for which the form is filed
• The date the form was filed
• The option to download and save the form to your local device

The table below outlines the purpose of each common payroll tax form.

Track Tax Payments and Deposit Status

In the Payments section, you can view all tax payments and their funding or deposit status to ensure sufficient funds are available in your account.

The Tax Payments section provides an overview of:

• The payroll period associated with the tax payment, and the cycle type
• The date when the payroll was processed
• The type of tax being paid
• The total amount of the tax payment
• The due date for the tax payment
• Whether the funds for the payment have been processed
• Whether the tax payment has been deposited with the tax authority

Next Steps