Managing Admin visibility settings in 7shifts
In 7shifts, Admins can manage visibility settings for their individual user profiles to control how they appear to the rest of the team. These settings determine if an Admin is visible on the schedule, appearing in the contact list, or available for employees to message in a chat.
Things to know
Important: Admins can only update visibility settings for their individual user profiles.
- Account creators will be removable from custom chats in Messaging if both the Visible to team and Account creator contact info settings are enabled.
- Visible to team and Appear on schedule are separate settings that work differently in labor reporting. See How these settings affect labor below.
Manage profile visibility for the team
Use this process to hide or reveal your user profile from the Employee page, contact page, messaging, and all schedules.
- Log in to the 7shifts web app.
- In the left navigation bar, select Settings and click My Account.
- Check or uncheck the Visible to team box to update your visibility.
- Click Save to complete the changes.
Manage schedule visibility for a department
Use this process to hide or reveal your user profile from a specific department schedule.
- Log in to the 7shifts web app.
- Select Team in the left navigation bar to find your employee profile.
- Select your name and click the Assignments tab.
- Check or uncheck the Appear on schedule box under the department name.
- Click Save to complete the changes.
How these settings affect labor
The two visibility settings have different effects on labor reports and the Labor Budget Tool on the Schedule page. Understanding the difference helps you choose the right setting when managing Admin profiles.
- Visible to team - When this setting is turned off, 7shifts excludes the user from all labor calculations, including labor reports and the Labor Budget Tool. The only exception is Payroll processing, where the user is always included regardless of this setting.
- Appear on schedule - Turning this setting off does not exclude the user from location-level labor reports. It only affects how their salary is split across departments. When Appear on schedule is enabled for a department, that department receives a share of the salary allocation. If the setting is disabled for all departments within a location, 7shifts splits the salary evenly across all departments regardless.