Employment Records

7shifts lets Admins, Managers, and Assistant Managers with the right permissions assign Punch IDs and Employee IDs, set maximum weekly hours, and track hire and termination dates on an employee's Employment tab.

Things To Know

• Admins can edit employment records for all employees in 7shifts.
• Changes on the Employment tab in 7shifts only apply after you select Save.

Update employee records

Employment records in 7shifts are managed from the Employment tab of an employee profile.

1. Log in to 7shifts as an Admin, Manager, or Assistant Manager with permissions.

2. Go to Team, select an employee to expand their profile, and select the Employment tab.

   

3. Make your changes and select Save.

Punch ID and Employee ID in 7shifts

The Punch ID in 7shifts is the number an employee uses to punch in to 7punches, and the steps to assign it are in Punch IDs for Employees. The Employee ID in 7shifts is an internal employee ID or an ID assigned by your payroll provider, and 7shifts uses the Employee ID in your payroll export.

Max Weekly Hours in 7shifts

The Max Weekly Hours setting lets you set and monitor the maximum weekly working hours for an employee, which supports compliance with labor regulations and promotes a healthy work-life balance. When an employee reaches their maximum weekly hours, 7shifts shows a red indicator on the Schedule page so your scheduling team knows.

For example, MJ is scheduled for more hours than their max weekly hours of 10. MJ doesn't see the max weekly hours number in 7shifts. Only Managers with scheduling permissions see it.

Hire and termination dates in 7shifts

The Employment History tab in 7shifts tracks an employee's employment from their hire date to their termination date, and includes the option to deactivate their profile. Deactivation and termination are different actions in 7shifts and have different results.

What happens when you deactivate an employee in 7shifts

Deactivation suspends an employee's account access in 7shifts, and the steps are in Deactivating an employee profile in 7shifts. The list below outlines what happens after an employee is deactivated.

• The deactivated employee is locked out of their 7shifts account.
• The deactivated employee doesn't receive further notifications from 7shifts.
• The deactivated employee's contact information, past punches, and published shifts remain in 7shifts for record-keeping purposes.
• The deactivated employee can be reactivated at any time from the Inactive page.
• The deactivated employee is excluded from Tip Pools and Tip Pooling reporting, as described in Tip Pooling in 7shifts.

What happens when you terminate an employee in 7shifts

Termination permanently ends an employee's employment in 7shifts. The list below outlines what the termination date affects.

• No pay is attributed to the terminated employee for payroll after the termination date.
• 7shifts uses the selected termination date for 7shifts Payroll purposes and sends the date to benefit brokers to end benefit coverage.

Next Steps

The steps for entering a termination date in 7shifts are in Set an Employee's Termination Date.

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