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7shifts Payroll: Additional Fees

Updated

This article outlines the additional fees for certain 7shifts Payroll services, which are charged on a per-event basis. If a specific event incurs a fee, it will be billed on the 1st of the following month and reflected in your upcoming 7shifts invoice.
Example: Additional fees incurred in April will be charged on May 1st.

  Service Description

Rate Card Fee
1 Amended Tax Returns (per return)

Applies when a previously filed tax return needs to be corrected and re-submitted.

Charged per employee, per payroll.

$175/return
2 Next-Day/Rush Pay (for 2-day processing accounts)

Allows expedited payroll processing for timely employee payments if original submission deadline was missed.

Charged per employee, per payroll.

$0.65/ employee
3 Printed & Mailed Tax Documents (W-2s & 1099s)

Paper copies of tax documents mailed to employees or contractors.

Digital versions are provided for free.

$3/document sent
4 Invalid Employer EIN (including “Applied For”)

Fee for using an invalid or placeholder Employer Identification Number (EIN).

Plus a one-time $15 re-collection fee per EIN.

$10/month
5 Failed Employee Validation/Payment (including Notification of Change)

Fee for when an employee's bank account details are incorrect or outdated, causing a payment or bank validation to fail. This includes validation attempts that do not have a payment attached, such as when an employee first enters their direct deposit information during onboarding. Includes payments that fail due to invalid account info or bank rejections.

On invoice in 7shifts and in Stripe may show as 'Failed Payment from Employer fee'.

These notifications must be resolved before payroll can successfully process.

  • Admins: The employee will be marked as Blocked for Payroll on their profile and in the Payroll Overview until their banking information is updated.

  • Employees: They’ll receive an email, push notification, and an in-app banner prompting them to update their payment method.
    Learn more here: Employee Guide: Update your 7shifts Payroll Payment Method.

$25/employee
6 Payroll Processed Employees

Fee for each active employee each month enrolled in 7shifts Payroll.

Learn more here.

$6/employee
7 Employer Wire Transfer for Payroll Funding

Used when an employer sends payroll funds via wire transfer instead of the standard ACH debit method.

Typically used for urgent funding.

$25/wire
8 Attempted Employee Payment Reversal 

Fee for attempting to reverse an employee payment, regardless of whether the reversal is successful.

Fee applies whether successful or not.

Subject to $75/employee
9 Late Tax Filing (due to Employer's error)

When tax forms are filed late due to missing or delayed information from the employer.

Only applies if the employer is at fault. Charged per filing attempt.

$200/filing
10 Tax Refiling

When tax forms are refiled late due to missing or delayed information from the employer.

Charged per filing attempt.

$200/filing
11 Return Fee for Unsuccessful Funds Transfer from Employer (e.g., Failed Funding due to NSF) 

Charged when a payroll fails due to insufficient funds or other banking issues on the employer's end.

Includes wire re-processing fees.

$125/return
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