Run an Off-Cycle Payroll

Things to know

• Only a 7shifts account Admin can run an off-cycle payroll.
• Off-cycle payrolls are processed separately and do not affect upcoming scheduled payroll runs.
• Standard payment processing timelines apply to off-cycle runs.
• If you are paying out tips only with no worked hours, you must select the Manual Entry method.
• Once you select an entry method (Sync vs. Manual), it cannot be changed. You must delete and recreate the payroll to switch methods.

Run an off-cycle payroll

1. Log in to the web app as an Admin. 
2. In the left navigation bar, head to Payroll > Run Off-Cycle Payroll:
   
3. Select an entry method in the pop-up window.
4. Configure the pay period start and end dates.
5. Select whether to tax earnings at a supplemental rate (flat rate tax for bonuses, overtime, etc.) apply benefits (healthy, retirement, etc.) , or apply post-tax deductions.
6. Select Add an employee to include specific staff members in this run.
   • For salaried employee's, select their Location and Department, but skip the Role option to populate their annual pay. Leaving the role blank will automatically pull their annual salary.
7. Select the payment option (Standard, Next Day Rush, or Paper Checks) and set the pay date:
   • Standard Processing (2 or 3-day)
     Follows your regular payroll processing timeline, based on your account's approved processing time.
   • Next Day Rush
     Only available to accounts approved for 2-day processing. This option ensures employees are paid the next business day.

   • Paper Checks
     You can choose to issue paper checks for immediate pay out. 

     Learn more about processing Payroll with Paper Checks here.
     ⚠️ Note: To ensure same-day payment via paper check, you must submit the payroll before 5 PM PST. Otherwise, payment will default to the next business day.
8. Enter or verify hours, tips, bonuses, and reimbursements on the Review Hours and Earnings page.
9. Select Preview Payroll to review the breakdown of taxes and deductions.
10. Select Submit Payroll and confirm the submission.

Entry methods

You must choose how 7shifts Payroll retrieves data for the off-cycle run. This choice is permanent for the specific run.

Sync Timesheets and Tips

This method allows you to pull data from one of your last 20 pay periods. While the data syncs automatically, you must still manually add each employee you wish to pay to the run.

Manual Entry

This method allows you to choose any date range and manually enter all figures. Use this option for bonuses, corrections, terminations, or tip-only payouts.

Next steps

After submission, your off-cycle payroll will appear in your Payroll Dashboard. You can monitor the status and pay date or download reports directly from this view.