Hiring

You can create and publish job postings, share them with potential applicants, and review candidate profiles to meet your specific business needs in 7shifts.

Things To Know

• Admins and Managers require specific permissions to access Hiring features, including "Can view hiring" and "Can create and manage job postings".
• The company logo on job posts is pulled directly from your 7shifts Company Settings.
• Job postings are automatically indexed by Google and Jobcase to increase candidate discovery.
• Candidates must provide their availability and work experience before their application appears in 7shifts:
  
• Resumes and document uploads are not currently supported and must be requested directly from candidates.

Access the Hiring feature

Before using hiring tools, an Admin must enable the add-on within the account settings.

Important: Managers and Assistant Managers require some or all of the following permissions: "Can view hiring" (required), "Can create and manage job postings", and "Can add manager notes".

1. In the left navigation bar, go to Settings (or your profile icon) and select Add-ons.
2. Select Enable Hiring.
3. Access the Hiring tab from the web app once the feature is enabled.

When Hiring is enabled, Admins and Managers with permissions can access it, from the web app, under the Hiring tab to:

• Create job postings for open roles.
• Track applicant and manager notes.

Create a Job Posting

Follow these steps to publish a new open position to external job boards and your employees.

1. In the left navigation bar, select Hiring.
2. Click Add a job posting.
3. Enter the job details, including the Role, Location, address, and Job Type.
4. Enter a detailed Job description.
5. (Optional) Add custom screening questions under Application Questions. You can customize answer options as text, yes/no, date, number, currency, or more options.
6. Enable email notifications if you'd like to be alerted when a candidate applies.
   • For each Role and availability, you'll need to set up an individual alert.
   • Only the posting creator received notifications. If they become inactive, alerts go to all Admins.
   • If Notify me when someone applies for this job is unchecked, no one receives alerts.
   • Editing and reposting a job assigns alerts to the last editor.
   • Changing the candidate status does not trigger any emails to candidates from the restaurant.
     
7. Click Post Job to publish immediately, or Save as draft to post later.
8. Share the live posting using the provided custom link or the Share with Employees button to create a 7shifts Announcement. Or, use the application icons to share the Job Posting link on Facebook, Twitter, and LinkedIn.

To update the logo on your Job Post, head to your Company Settings. Here is an example of the public job post and candidate application view:

Manage Job Postings

You can track the status of your active listings and update notification settings from the dashboard.

Note: Notification alerts for new applications are only sent to the individual who created or last edited the posting.

1. Navigate to Hiring Job Posting.
2. Use the Location and Role filters to find specific posts.
3. Click the Pencil icon to edit details. Remember to Save after editing.
4. Click the More options icon to duplicate, deactivate, or delete a post.

Manage Candidate Profiles

Review applicant details and update their progress through your screening and interviewing process.

Important: Changing a candidate's status to Hired does not automatically close the job posting; you must deactivate it separately.

1. Go to Hiring Candidates and click a candidate’s name.
2. Add Manager Notes to document interview feedback (visible to Admins/Managers at that location).
3. Click the Star icon to mark a candidate as a favorite.
4. Use the Status dropdown to move candidates through stages (New, Reviewed, Interviewing, etc.).
5. Select Hired to create a new employee profile in 7shifts and send an onboarding package.

Next Steps

After hiring your staff, manually deactivate your job postings to remove them from public search engines while retaining the candidate data.

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