Add Employee Availability

Updated August 27, 2024 15:55

In 7shifts, adding availability allows employees to indicate when they are available to work, making it easier for managers to create schedules that align with their team's availability.

This article will walk you through the steps to add availability in 7shifts.

⚠️ Managers/Assistant Managers require permission: Can manage other employee's availability.

⚠️ Managers/Assistant Managers can edit availabilities for Employees that share the same Location settings, and of a lower user-level type.

Use the tabs to change your viewing preferences through the mobile or web app:

Login as an Admin or Manager with permissions.
In the More menu, select Availability.
Tap on the + sign at the top right of your screen:
Pick the Employee from the list of names:
Select the availability type (temporary or recurring), and start/end date:
- Recurring Availability - Will carry over indefinitely until it's removed or a change is made. Use this to note what your availability typically looks like throughout the year.
- Temporary Availability - If you already have set up your Recurring Availability, Temporary Availability will override what your Availability is for a specific time span. For example, this could be for holidays or breaks from classes during a semester of school. Once the Temporary Availability period is over, your Availability will default back to your Recurring Availability.
If the user has an existing recurring availability for the same dates, we'll let you know:
Next, click on the specific day of the week to adjust the status (available or not available), full day availability, and any comments:
When toggling off the Full Day slider, you can customize your "not available from/to" hours:
Be sure to hit Save to complete these changes!

Log in to the mobile app as an Admin or Manager.
Head to Schedule > Availability.
Click + Add availability.
Select an Employee from the dropdown menu. We'll also let you know if the Employee has pre-approved availability.
Select the availability type (temporary or recurring), and start/end date:
- Recurring Availability - Will carry over indefinitely until it's removed or a change is made. Use this to note what your availability typically looks like throughout the year.
- Temporary Availability - If you already have set up your Recurring Availability, Temporary Availability will override what your Availability is for a specific time span. For example, this could be for holidays or breaks from classes during a semester of school. Once the Temporary Availability period is over, your Availability will default back to your Recurring Availability.
For each weekday, select their availability under the dropdown. Your options are:
- All day + Available - Choose this option if they are available at any time
- Available - Choose this option to set the time of day they are available
- All day + Not available - Choose this option if they are not available at any time
- Not available - Choose this option to set the time of day they are not available
When unchecking All day, you can customize your "not available from/to" hours:
You must select a reason from the dropdown menu for the days they have limited availability.
Be sure to hit Save to complete these changes!

Edit Employee Availability