Editing vs. Deleting Employment Periods

Employment history in 7shifts is designed to provide a clear and accurate history of an employee’s work timeline. These records play an important role in features like payroll processing and benefits eligibility.  

Can I Delete an Employment Period? 

No. It is not possible to delete an employment period. This prevents issues that could affect payroll and benefits, such as incorrect benefit plan enrollment or pay period calculations. Instead of deleting, you can edit Hire dates if needed or add a new employment period if adjustments to Termination dates are needed.

Can I Edit an Existing Employment Period?

You can edit an employee's Hire date at any time. However, Termination dates cannot be edited once they are saved.

If you need to edit a Termination date, you must add a new employment period with the correct hire and termination date information. 7shifts will keep the previous record for your files but will use the most recently entered record for calculations.

Steps to edit Hire date: 

1. Login to 7shifts on a web browser.
2. Navigate to Team > click on the employee profile to expand more details.
3. Navigate to the Employment tab.
4. Under the Employment History section > click the 3 dot menu > click Edit Employment Details > enter correct Hire date > Save changes. 

What If a Termination Was Entered by Mistake?

If an employee was mistakenly marked as terminated and should still be active, you can add a new employment period. 

• You can backdate this hire date if needed to reflect their continued employment.
• The original record will remain, but the system will only use the most recently added record for payroll and benefits purposes.

Steps to add new employment period: 

1. Login to 7shifts on a web browser.
2. Navigate to Team > click on the employee profile to expand more details.
3. Navigate to the Employment tab.
4. Under the Employment History section > click + Add employment period.